Records Specialist Supervisor - SCI Coal Township - State of Pennsylvania : Job Details

THE POSITION

Do you have a keen eye for detail and ready to take your career into a leadership role? The Department of Corrections, State Correctional Institution (SCI) at Coal Township is seeking a highly motivated Records Specialist Supervisor to provide supervision and technical support for the Records Specialists assigned to SCI Coal Township's Records Office. Move your career forward with the Department of Corrections!

DESCRIPTION OF WORK

As a Records Specialist Supervisor for the Department of Corrections, you will be performing specialized supervisory work in the inmate records control program for the institution. You will be responsible for reviewing and certifying computations and parole board re-commitment action changes. This includes computing sentences to verify the accuracy, review, and analysis of legal documents related to sentencing, and recomputing sentences if required. Work is comprised of conducting reviews, interpreting, and classifying court orders relating to commitments, and the related computation of release dates and parole eligibility. Communication will be key as you will be communicating with Department of Corrections staff, inmates, and other agencies regarding sentence structures that were certified through the unit.

If you have the required experience and wish to explore a rewarding career that offers the opportunity to share your skills while earning a great salary and benefits, the Department of Corrections wants to hear from you!

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

* Full-time employment, 37.5 hours per week.

* Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

* Salary: In some cases, the starting salary may be non-negotiable.

* You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

* Two years of experience as a Corrections Records Specialist (Commonwealth job title); or

* One year of experience as a Records Specialist 2 (Commonwealth job title); or

* Four years of clerical or correctional custodial experience that includes two years of specialized records work in a correctional facility; or

* An equivalent combination of experience and training that includes two years of specialized records work experience in a correctional facility.

Other Requirements:

* Successful completion of basic training in Elizabethtown, PA is required.

* You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.

* You must be able to perform essential job functions.

Legal Requirement:

* You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

* Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

* If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

* Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

* Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

* Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at [email protected].

Telecommunications Relay Service (TRS):

* 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

* Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

* Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

* Your score is valid for this specific posting only.

* You must provide complete and accurate information or:

* your score may be lower than deserved.

* you may be disqualified.

You may only apply/test once for this posting.Your results will be provided via email.

Learn more about our Total Rewards by watching this short video!

See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little extras that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

* Eligibility rules apply.

01

Have you been employed by the Commonwealth of Pennsylvania as a Corrections Records Specialist for at least two years full-time?

* Yes

* No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

Have you been employed by the Commonwealth of Pennsylvania as a Records Specialist 2 for at least one year full-time?

* Yes

* No

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

Do you possess at least two years of full-time specialized records work in a correctional institution?

* Yes

* No

06

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

07

How many years of full-time clerical or correctional custodial experience do you possess

* 4 years or more

* 3 but less than 4 years

* 2 but less than 3 years

* 1 but less than 2 years

* Less than 1 year

* None

08

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

09

How much college coursework have you completed, in any field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the Attachments tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visit Info/Pages/default.aspx#q3 and click on Other Information.You must attach your documentation prior to the submission of your application by using the Attachments tab on the left. You will not be able to add a document to the application after it has been submitted.

* 60 credits or more

* 30 but less than 60 credits

* Less than 30 credits

* None

10

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which Level of Performance most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The Level of Performance you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the Yes button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our FAQ page.

* Yes

11

WORK BEHAVIOR 1 - ANALYZING INFORMATION

Reviews and analyzes inmate files including dispositions, sentence records, and court orders to assist in the determination of their accuracy and communicates findings in order to make adjustments or corrections to files.

Levels of Performance

Select the Level of Performance that best describes your claim.

* A. I have experience reviewing and analyzing documents to determine their accuracy. I was responsible for communicating my findings and making any necessary adjustments or corrections.

* B. I have experience reviewing and analyzing documents to determine their accuracy. I was responsible for communicating my findings to someone else who made any necessary adjustments or corrections.

* C. I have successfully completed college-level coursework related to data analysis or analytics.

* D. I have NO experience or coursework related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

* The name of the employer(s) where you gained this experience.

* The actual duties you performed related to analyzing information.

* Your level of responsibility.

13

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

* College/University

* Course Title

* Credits/Clock Hours

14

WORK BEHAVIOR 2 - CUSTOMER SERVICE

Interacts with inmates, the public, or other personnel to gather information and explain rules, regulations, policies, and criminal history information. Provides appropriate responses to inquiries and refers individuals to the appropriate area for assistance as necessary.

Levels of Performance

Select the Level of Performance that best describes your claim.

* A. I have experience receiving customer inquiries. I was responsible for answering questions and providing technical information as necessary.

* B. I have experience receiving customer inquiries. I was responsible for answering general questions, but referred customers to someone else for responses to technical questions.

* C. I have successfully completed college-level coursework related to communications, public speaking, public relations, conflict resolution, or interviewing.

* D. I have NO experience or coursework related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

* The name of the employer(s) where you gained this experience.

* The actual duties you performed related to customer inquiries.

* Your level of responsibility.

16

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

* College/University

* Course Title

* Credits/Clock Hours

17

WORK BEHAVIOR 3 - DOCUMENT MANAGEMENT

Maintains inmate files for processing population movements in and out of the state correctional facility. Assembles all pertinent records on each inmate and updates inmate files with all corresponding documents when necessary and files appropriately.

Levels of Performance

Select the Level of Performance that best describes your claim.

* A. I have experience maintaining documents and files. I was responsible for ensuring all required documentation was present and obtained missing documentation for the files.

* B. I have experience maintaining documents and files. I was responsible for ensuring all required documentation was present; however, someone else obtained missing documentation for the files.

* C. I have successfully completed college-level coursework related to electronic records management, documents management, records retention, record keeping, information confidentiality, records management, or business law.

* D. I have NO experience or coursework related to this work behavior.

18

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

* The name of the employer(s) where you gained this experience.

* The actual duties you performed related to maintaining docments and files.

* Your level of responsibility.

19

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

* College/University

* Course Title

* Credits/Clock Hours

20

WORK BEHAVIOR 4 - WRITTEN COMMUNICATION

Compiles information for daily inmate population reports, wanted flyers, and escape packets in order to record information, respond to correspondence, or disseminate information. Formats document submissions for review, approval, and distribution.

Levels of Performance

Select the Level of Performance that best describes your claim.

* A. I have experience compiling information for various types of documents and reports. I was responsible for compiling the entire document or report.

* B. I have experience compiling information for various types of documents and reports. Someone else was responsible for compiling the final report using the information I gathered.

* C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.

* D. I have NO experience or coursework related to this work behavior.

21

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

* The name of the employer(s) where you gained this experience.

* The actual duties you performed related to compiling information.

* Your level of responsibility.

22

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

* College/University

* Course Title

* Credits/Clock Hours

23

WORK BEHAVIOR 5 - SUPERVISION

Supervises subordinate staff by assigning work; establishes priorities and timeframes for completion of work; reviews employee performance and prepares evaluation reports; disciplines employees; interviews prospective employees and recommends selection; receives, responds to, and resolves grievances and complaints; provides guidance to staff on complex problems; approves/denies leave requests; and identifies training needs and provides training to staff.

Levels of Performance

Select the Level of Performance that best describes your claim.

* A. I have professional experience supervising subordinate staff; and as a supervisor I have interviewed and hired staff, rated work performance, established priorities, disciplined employees, identified training needs, approved leave, etc.

* B. I have professional experience as a lead worker, and as a lead worker I have provided on-the-job training to newly hired staff, reviewed their work, served as a team or group leader, etc. but I was not responsible for employee discipline or rating work performance.

* C. I have completed formal supervisory training.

* D. I have NO experience or training related to this work behavior.

24

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

* The name of the employer(s) where you gained this experience.

* The actual duties you performed related to supervision.

* Your level of responsibility.

25

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

* College/University

* Course Title

* Credits/Clock Hours

Required Question

Agency Commonwealth of Pennsylvania

Address 613 North Street

Harrisburg, Pennsylvania, 17120

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