Records Technician - Police Department - City of Eagan, MN : Job Details

Salary: $28.32 - $35.88 HourlyLocation : Police DepartmentJob Type: Full-TimeJob Number: 202200209Department: PoliceDivision: ClericalOpening Date: 10/02/2024Closing Date: 10/18/2024 12:00 PM CentralFLSA: Non-ExemptJob DescriptionRecords Technician - Police Department Pay: $28.32 - $35.88 per hour, DOQ Full-time, Non-Exempt, Union, Benefit EligibleJoin our team as a Records Technician in the Police Department at the City of Eagan! This role plays a vital part in ensuring accurate and efficient operations for the Police Department. You'll be responsible for transcription, data entry, and assisting with case work. If you have a passion for accuracy, strong communication skills, and experience in clerical work, apply today!Application Deadline: Friday, October 18 @ 12:00pm (CST)CLICK HERE to view the full recruitment timeline Essential Position Functions

• Data entry from digital and live dictation of police reports, statements, correspondence and other misc. documents. Review incident reports to ensure accuracy and completeness.
• Verify hot file information, modify or delete agency entries.
• Process, distribute, and file original case files and supplements. Complete case referrals to attorneys for consideration of filing criminal complaints.
• Make inquiries into various data sources to assist staff, other law enforcement agencies, and members of the public.
• Responsible for updating, storage, and inventory of all police forms used by the department.
• Use restricted law enforcement data sources to retrieve data for police department, backgrounds for various licenses and City employment, outside law enforcement and court agencies, and members of the public with the proper authority.
• Take requests, make copies, and release approved police reports to the public, insurance companies, lawyers, law enforcement and court agencies, etc.
• Maintenance and storage of case files, including document imaging.
• Perform monthly validation of Eagan Police stolen property and missing persons records, as required by the B.C.A.
• Responsible for record keeping and billing of all Police false alarms.
• Data entry of prisoner detention entries into the Statewide Supervision System.
• Annual training and testing to maintain BCA Portals (Query and CCH), DVS, and BCA Single Certification.
• Handle department's incoming business phones and lobby window, answering inquiries.
• Data entry, processing, filing, and maintenance of traffic citations and traffic accident reports.
• Assist with release of impounded vehicles, check and verify conditions of release, update records, and make notification to tow company.
• Enter and maintain database of court notices and cancellations for all officers, communicating information directly to the officers.
• Maintain record of equipment violations/traffic warnings.
• Process and collect kennel fees.
• Receive, process and route gun permit applications, checking forms for completeness.
• Handle select property pickup and process related forms.
• Reconcile weekly cash receipts.
• Other tasks as assigned.

Minimum Qualifications

• Two (2) years of experience in a clerical position.

• Two (2) years of experience with a personal computer, with emphasis on Microsoft Office Suite of programs and Windows.

• Ability to type a minimum of 60 words per minute.

• Excellent communication, proofreading, and editing skills.

Desired Qualifications:

• One (1) year clerical experience in Law Enforcement field.

CLICK HERE to view the full job description. Why choose the City of Eagan? We love to work hard and play hard! We have supportive leadership and a known culture of teamwork. Current employees have said they like working for #TeamEagan because of the strong connection to the Community, great benefits, access to nature, and it's a place that being respectful is the norm - people are just nice!What are the benefit offerings?For detailed plan information please visit our Benefits Website at Benefits

• Medical - Blue Cross Blue Shield of MN
• Dental - Health Partners
• Basic Life, AD&D, Long-Term Disability
• Voluntarily Life Insurance
• Vision
• Legal Services
• Flexible Spending (medical and dependent care)
• Employee Assistance Program
• Discount programs

Retirement and Medical Savings Options

• Retirement Investment opportunities through MissionSquare Retirement and Minnesota State Retirement System
• PERA Pension
• Health Care Savings Plan (HCSP)

Leave accruals

• Vacation accrues at a rate that equates to 3-weeks per year, with opportunities to accrue more after 10 years of employment
• Opportunities to purchase up to 40 hours of vacation, earn PTO for wellness incentives, convert sick time to vacation, volunteer hours, etc.
• Sick and safe leave will be accrued on a per pay period basis at the rate of one working day each calendar month

If you have additional questions, please contact Human Resources at 01 Are you 18 years or age or older?

• Yes
• No

02 Do you have a high school diploma or equivalent G.E.D.?

• Yes
• No

03 Please list all degrees received as well as the name, location, and course of study of all colleges, universities, and technical/vocational schools attended. 04 How many years of professional experience do you have working in a clerical or administrative position?

• No Experience
• 1 year
• 2 years
• 3 years
• 4 years
• 5+ years

05 How many years of professional experience do you have working in a clerical or administrative position in the law enforcement field?

• No Experience
• 1 year
• 2 years
• 3 years
• 4 years
• 5+ years

06 Briefly describe your professional experience working in a clerical or administrative role (NA if none). 07 How many years of experience do you have working with a personal computer, Microsoft Office Suite, and Windows applications?

• No Experience
• 1 year
• 2 years
• 3 years
• 4 years
• 5+ years

08 Are you able to type at least 60 words per minute?

• Yes
• No

09 Do you have professional experience and/or skills in proofreading and editing documents?

• Yes
• No

10 Have you completed any continuing education and/or training specific to the clerical, administrative, or law enforcement field?

• Yes
• No

11 Please list all continuing education and training you've completed related to this position (NA if none). 12 The existence of a criminal conviction record will not automatically disqualify you from employment with the City, though certain types of criminal convictions may prohibit you from working in certain positions. Before any applicant is rejected on the basis of a criminal conviction, he/she will be notified in writing and will be given any rights to processing of complaints or grievances afforded by MN Statute Ch. 364. Have you ever been convicted as an adult for a crime which has not been annulled, expunged, set aside, purged, or sealed by a court?

• Yes
• No

13 Within the last 5 years, excluding layoffs, have you been involuntarily terminated from a non-police, sheriff, or government-related position?

• Yes
• No

14 Have you ever been involuntarily terminated (excluding layoffs) from a police, sheriff, or government-related position?

• Yes
• No

15 For any involuntary termination, please list the employer, job title, date of termination, and reason for termination (NA if none). Required Question