Registrar - The Bear Creek School : Job Details

Job DescriptionJob Title*: RegistrarPosition Type: (Exempt or Non-Exempt): Exempt, Full-timeSalary Range: $85,000 to $110,000Reports to: Vice President for Academic AffairsClosing Date: When FilledStart Date: January 6, 2025Location: Redmond, WAPay Range: Dependent on ExperienceBenefits for Benefit Eligible Employees:

• Employer Subsidized Medical
• Dental and Vision Insurance Available at Employee's Cost
• Employer Paid Life, AD&D, and Long-term Disability Insurance
• Paid Leave (Vacation, PTO, Maternity, Paternity)
• Employee Assistance Program
• Retirement
• Professional Development
• Tuition Discount
• Discounted School Lunches
• Costco Membership Reimbursement

Application: ONLY Accepted at To view our school profile, go to Do you find reward in investing a piece of yourself into something bigger with an everlasting impact? Do you enjoy being part of a Christian community united in a common goal? Do you enjoy making a difference in the lives of students directly in the classroom or through a supporting role? Read on to find out more about our amazing school!Your Role.The Bear Creek School is currently seeking to add a member to our team!As a member of The Bear Creek School, you belong to a vibrant preschool - grade 12 community fully committed to the mission of our school: to provide a high-quality, Christian liberal arts education in a nurturing environment that will enable each student to become the individual God intends.Why you should work at The Bear Creek School.Bear Creek is a vibrant community of faculty and staff committed to the mission, offering many ways for students and adults to learn, play, and serve together in an inclusive, caring environment.At The Bear Creek School, a Christian classical education serves as a powerful framework for teaching and inspiring students. You can support the mission of Bear Creek by joining our team!We are seeking an individual who will...

• Be responsible to create schedules in all divisions that support the mission and core values of the school, effectively utilizes resources, and can be maintained in a predictable and supportive way.
• Maintain all student records and student information in an orderly, secure and accessible manner.
• Plan, organize, and implement the school's JanTerm Program in alignment with the mission and strategy of the school.
• Manage student information systems including Veracross and standardized testing processes, data, and materials.

Essential Duties - detail of duties

• Manage K-12 Student Records
  • Process, print and distribute quarterly progress reports and semester report cards.
  • Post semester grades to transcripts.
  • Update credits earned each semester.
  • Audit format of report cards and transcripts, calculation of grades, course setup, pass/fail grades, etc.
  • Confirm transcript accuracy.
  • Track, prepare and /or send copies of records and transcripts when requested by parents, students, other schools, etc.
  • Prepare end of year Honor Rolls and awards.
  • Official academic information gatekeeper (catalog process, etc.)
• Manage K-12 Scheduling
  • Prepare a master schedule and class schedules each semester for teachers and students K-12.
  • Update schedules to reflect changes, modifications, rescheduling, etc.
  • Work with students on course changes, adding courses, and/or dropping courses.
  • Collect new student information (transcripts, test scores, etc.), transfer credits for new students, document waivers/exceptions.
• Manage K-12 Academic Testing and Test Analysis
  • Manage student academic testing and assemble and analyze data to assess curriculum and instruction and recommend programmatic enhancements.
• Manage Information Systems
  • Provide support and direction to faculty and staff in using Information Systems.
• Manage Bear Creek Big Data / Database
  • Ownership, management and oversight of Bear Creek School Database (Veracross) and Information Systems.

The successful individual in this position will:

• Enjoy working in a fast-paced environment.
• Take initiative.
• Execute things independently when needed and work cooperatively with a team regularly.

DisclaimersThe Bear Creek School is an equal opportunity employer. All employees of The Bear Creek School must agree to carry out their responsibilities in a manner that is consistent with The Bear Creek School's Mission Statement, Statement of Faith, Employee Handbook, and conduct themselves in a manner consistent with Biblical standards.Offers of employment are contingent on the successful outcome a criminal background check.The above job posting is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Regular attendance and punctuality are essential functions of all jobs at The Bear Creek School.Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis.All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who cannot perform the essential functions of the position, even with reasonable accommodations, or who pose a direct threat or significant risk to the health and safety of themselves or other employees and students.Experience and SkillsRequired Experience and Education.

• A Bachelor's degree required.
• Experience with complex scheduling in an upper or high school setting.
• Experience working with a student information system including grade reporting functions and scheduling.
• Proficient technology skills including Excel, Word, Outlook, and ability to work with a complex scheduling program as well as learning to work with the school's integrated data-based software.
• Currently held CPR/AED/First Aid Certification (with Epinephrine Auto Injector supplement included), or arrangements made to obtain certification within 90 days of employment start date.
• Applicants must be currently authorized to work in the United States for any employer. No sponsorship is available for this position.

It's more than a Job. As a part of our community, you also need to:

• Positively support the school's policies and practices and work collaboratively in a professional organization.
• Truthful, positive, and purposeful when communicating with others.
• Able to use strong written and oral communication skills to transfer thoughts and express ideas.
• Flexible and adaptable in dealing with new, different or changing requirements.
• Maintain confidentiality and security of information.
• Hold self and others accountable to accomplish results.
• Effective in handling multiple concurrent tasks.
• Familiar with Microsoft Office Suite, ability to learn and work with the school's integrated data-based software package as needed.
• Adhere to biblical standards in all areas of conduct.

You must meet the following physical requirements.

• Able to do filing in low cabinets.
• May work at a desk and computer for extended periods of time.
• Regularly use close and distance vision.
• Occasionally lift up to 30 pounds.
• Work in a traditional climate-controlled office environment with occasional visits between campus buildings, requiring exposure throughout the day to the outside elements.

Job BenefitsBenefits for Benefit Eligible Employees:

• Employer Subsidized Medical
• Dental and Vision Insurance Available at Employee's Cost
• Employer Paid Life, AD&D, and Long-term Disability Insurance
• Paid Leave (Vacation, PTO, Maternity, Paternity)
• Employee Assistance Program
• Retirement
• Professional Development
• Tuition Discount
• Discounted School Lunches
• Costco Membership Reimbursement