Registrar - Alabama Community College System : Job Details

The registrar provides strategic leadership and oversight of the college's academic records and registration processes, ensuring compliance with college policies, FERPA, and external regulations. Serving as the gatekeeper of institutional academic records and processes, the registrar ensures the retention and security of student records. The registrar meets the benchmarks established by AACRAO. The registrar also maintains the integrity of student systems, oversees transfer credit evaluations, manages student academic records, and supports commencement activities. The registrar is a team player who collaborates with college administrators, faculty, staff and colleagues across the Alabama Community College System to maximize the student experience at Reid State.

Salary: Commensurate with education and experience according to ACCS Board of Trustees Salary Schedule E1/02.

* Administer, manage, retain, and secure all permanent and academic records in compliance with ACCS standards, FERPA, college policies, and professional standards.

* Oversee and maintain academic records and enrollment operations in systems such as Banner, DegreeWorks, BDM Xtender, TargetX, and NextGen Dynamic Forms.

* Manage the evaluation and posting of transfer credits, test scores, and prior learning assessments, including military credits.

* Establish and oversee beginning- and end-of-term processes such as honors lists, academic progress (probation, satisfactory progress), degree coding, grade collection, incomplete grades, grade changes, GPA calculations for nursing students, and course schedules.

* Oversee all graduation processes, including application processing, eligibility verification, degree audits, reverse transfers, credential awarding, preparation of graduation programs, ordering/mailing diplomas, and commencement coordination with administration, faculty, and staff.

* Facilitate add/drop, withdrawals, repeat/replace processing, enrollment verification, academic forgiveness, course load adjustments, and non-attendance/non-payment drops.

* Assist students and train staff in navigating processes related to registration, academic records, transcript requests, and degree plans.

* Supervise degree audits, graduation certification, and commencement activities.

* Process transcript requests for incoming and outgoing credentials, including terminations, withdrawals, re-enrollments, and schedule changes in a timely manner.

* Serve as a liaison for commencement planning with administration, faculty, and staff, and participate in student orientation and other student engagement activities.

* Provide verification and certification of enrollment for students and other agencies.

* Update and assist in maintaining the college catalog, student handbook, and academic calendar.

* Monitor institutional compliance with FERPA, including responding to subpoenas, maintaining confidentiality of student records, and annually notifying students, faculty, and staff of FERPA requirements.

* Assist with operations supporting athletic eligibility rosters and serve as a resource for academic progress reporting.

* Manage the Records Office's annual budget.

* Ensure the integrity of processes used to create and maintain academic records.

* Actively participate in committees, professional development, and campus activities.

* Demonstrate ethical behavior, loyalty, honesty, and integrity on and off campus.

* Participate in systemwide professional development, including regular Student Services training (virtually and in-person) and annual workshops.

* Perform other duties as required by the President and Dean of Students.

* Associate degree or higher from a regionally accredited college or university.

* Minimum of five (5) years' work experience in Admissions, Records, Registration, or Advising in an accredited higher education setting.

* Strong computer skills (Excel, Word, Microsoft Office Suite, etc.).

* Experience in the administration of a comprehensive office of registration and records and online student information systems, customer relationship management (CRM) and data systems and software such as but not limited to Banner, NeoEd, and Salesforce/TargetX.

* Experience with higher education academic records policies and practices and records retention and security.

* Excellent interpersonal and communications skills.

* Experience in the collection, management and analysis of higher education data in systems such as ARGOS, Clearinghouse, IPEDS, NSLDS, Parchment, DAX, etc.

Applicants must meet the minimum qualifications and must submit a completed application through the online application systems to be considered for this position. Submission of a completed application packet is the responsibility of the applicant. To be considered for an interview, (only complete application packages will be given consideration for employment, incomplete application packets will eliminate the possibility of an interview). The applicant must submit the following:

* A completed official College employment application

* A current resume

* Employment verification of work experience, must be on company letterhead or form, signed by company administrator.

* Copy of unofficial or official transcripts. (Transcripts must confirm applicant meets educational requirements.) Copies of High School diploma will not be accepted.

Applications must be filed online at: if at any point you have problems completing your application, contact the human resources department at Reid State Technical College ([email protected]).Please Note: All application materials must be electronic - It is recommended that you have digital (such as pdf) copies of your resume, employment verification documents (if applicable), all required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. WE DO NOT ACCEPT FAXED, MAILED, OR E-MAILED application materials.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expenses. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Reid State Technical College from the institution(s) granting the credits.

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Reid State Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

Reid State Technical College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Reid State Technical College will make reasonable accommodations for qualified disabled applicants or employees. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.

The College reserves the right to withdraw this job announcement at any time prior to the awarding. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.