Renovation Center Coordinator - McGrath Rentcorp : Job Details

DESCRIPTION/RESPONSIBILITIES: Are you organized, detail-oriented, and thrive in a fast-paced environment? Were looking for a dynamic Renovation Center Coordinator to support our team with essential administrative, purchasing, and service-related tasks that keep our operations running smoothly. If you have a knack for multitasking, excellent communication skills, and a passion for coordination, this could be the perfect role for you! A Day in the Life As the Renovation Center Coordinator, youll be the backbone of our operations, providing vital support to the RC Production Manager and team. Youll manage routine administrative tasks and ensure that our processes run efficiently. Your role is key to maintaining the success of cross-departmental and cross-functional teams, and you'll play an integral part in both routine tasks and special projects. Youll need to be adaptable, ready to tackle any challenge, and committed to excellence in every task you undertake. From communicating with various levels within the company and our customers organization to managing multiple priorities at once, youll be at the heart of our daily operations. What Youll Do * Enter data for tracking scopes of work, maintain accurate records, and ensure data integrity. * Verify payroll hours, communicate with temp services, and assist in the timely submission of payroll. * Schedule vendors and subcontractors as directed, ensuring that timelines are met and expectations are clear. * Order supplies for the Renovation Center, create purchase orders, and file invoices, keeping all documentation organized and up-to-date. * Ensure credit expenses and approved invoices are coded correctly and submitted promptly in the invoice approval process; track and manage expenses diligently. * Assist in scheduling interviews, managing schedules, and coordinating meetings to keep the team on track. * Provide assistance with projects on the Manufacturing side, contributing to team success beyond your immediate role. * Support the Inventory Center Manager with special projects and functions as needed, demonstrating flexibility and initiative. * Assist Renovation Center employees with various tasks, acting as a reliable resource and point of contact. Must Haves * High School diploma or GED required. * Proven track record as an experienced administrator who thrives in a supportive role. * Exceptional organizational and multitasking abilities, with the capability to manage multiple projects simultaneously. * Strong verbal and written communication skills, with the ability to interact effectively at all levels within the company and with external partners. * Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with a strong ability to utilize these tools efficiently. * Demonstrated customer service skills, with a friendly and professional demeanor. * A fast learner who can quickly adapt to new challenges and is flexible in dynamic situations. Nice to Haves * Microsoft Office certification is advantageous. * Fluency in spoken and written Spanish is a plus!The specific pay rate and level, if applicable, will depend on the successful candidates qualifications, prior experience and location.A Message from Our CEO, Joe Hanna At McGrath, diversity and inclusion are important to our culture and core values. One of our core values is that YOU matter. This means everyone in the company, inclusive of race, color, nationality, gender, orientation, and all else. You are all important and critical to our operations and success. I believe cultivating a culture that is inclusive and embraces everyone is the right thing to do and as your leader, Im committed to making this happen.The pre-employment screening process includes social security verification and criminal background check. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender ide tity, national origin, protected veteran status, on the basis of disability and any other legally protected status.Our company uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .