Residency and Security Clerk - FARMINGTON PUBLIC SCHOOLS : Job Details

Position Type: Secretarial/Clerical/Clerk IIIDate Posted: 11/14/2024Location: Farmington Public Schools Business OfficeDate Available: 01/02/2025Closing Date: 11/27/2024 General Description: The Residency & Security Clerk provides administrative support for the Residency and Security Coordinator in the following areas: Personnel, Registration and Residency, Budgeting and Record Maintenance and Safety and Security. Qualifications:

• Candidates should hold a bachelor's degree in a related field
• Candidates should display strong customer service and effective communication
• Candidates must have the ability to prioritize and manage multiple tasks in large volume
• Candidate should be proficient with basic technology with the ability to work on Web based applications and Google Workspace
• Consideration will be given to the following:
  • knowledge of school residency requirements
  • knowledge of typical school policies and procedures

Salary: Clerk III Starting at $27.44 per hour Full Time 7 hours/day, Full Year Start Date: January 2, 2025 Evaluation: The Residency & Security Clerk reports to and is evaluated by the Residency and Security Coordinator. Supervision Responsibilities: NoneDuties and Responsibilities: Personnel

• Assist with scheduling interviews for hires and onboarding of new personnel
• Assist with in-service training programs for monitors and other personnel as needed
• Assist with scheduling annual evaluations of monitors
• Assist with general Central Office Reception
• Collaborates with all schools to provide districtwide support

Registration & Residency

• Coordinate Central Registrar process
• Utilize PowerSchool (district's student information system)
• Work directly with the Student Information Coordinator and school secretaries
• Central registrar for new student registration (mortgage/utility bill collection/school designation)
• Assist secretaries with student placement
• Positive and proactive communication with schools and families

Budgeting and Records

• Follow procedures for purchasing and track spending against allotted budget
• Maintain records related to residency and security in compliance with policies
• Assist with building security and safety reports
• Comply with legal reporting requirements from state and local agencies

Security and Safety

• Maintain accurate drill logs in coordination with admin assistants
• Handle all aspects of Fleet Management
• Oversees maintenance and inventory of security equipment (radios, etc)
• Create and maintain badges for personnel
• Agendas for safety meetings
• Support Coordinator of Safety & Security with phone calls, emails, meetings
• Coordinate annual mandatory meetings/trainings
• Coordination and preparation of department budget with input from district and external partners
• Review TimeClock hours of security monitors

Personal Development

• Seeks assistance, wherever needed
• Finds professional development opportunities to maintain knowledge of residency and security best practices
• Possesses a positive attitude, takes initiative and provides leadership within scope of responsibilities
• Capable of working within large volumes of work and tight deadlines
• Takes on season projects and other duties as assigned