Sales Coordinator - Hueston Woods Lodge & Conference Center : Job Details

JOB SUMMARY: Assist the Sales Department Staff with answering phones, coordinating schedules, filing important documents and communicating relevant information with other departments within the Lodge.

Qualifications

• Minimum of a High School diploma; BS/BA is preferred or 1+ years of sales/event experience

• Available day and evening shifts, weekends and possible holidays
• Excellent communication skills, both written and verbal
• Prior technology, sales, hospitality or event planning experience a plus
• Technical aptitude and proficiency with computer software and programs
• Strong written and verbal communication skills
• Experience with Delphi is a plus
• Be a self-starter, passionate, ambitious, have the ability to work independently with a can do attitude

Job Responsibilities

• Filing and general office duties
• General correspondence, including correspondence for General Manager.
• Able to meet deadlines
• Distribute function sheets and agendas weekly
• Maintain client files including documenting calls and conversations
• Weekly Checklist
• Group Responsibilities, if needed: Enter Pick Ups, guaranteed counts for group meals, and any misc. needs of group while on the property
• Purging files of unnecessary documentation
• Type Banquet Tickets
• Run Weekly BEO's and Event Posting Report (with current room/cottage counts) and distribute/e-mail them to the appropriate departments and clients
• Handle Outgoing Mail
• Prospecting Calls (off season)
• Handle calls that come through the 7th phone line into the office and the line designated to this position.
• Prepare Giveaway Letters / Donation Letters
• On Site tours
• Handle Sales office duties while staff is away from the office or when needed
• Book groups with day meetings (within 30 days) and groups with overnight accommodations (that can be closed within the same phone call).
• Ensure adherence to laws and policies
• Maximize revenue and adhere to event profit guidelines for all assigned business.
• Other duties as assigned