Scheduler - Addison Group : Job Details

Job Title: Scheduler

Location: McLean, VA (Hybrid – 3 days a week onsite)

Industry: Nonprofit / Healthcare Advocacy

Pay: $30 - $34/hr

Type: Contract (4 months, with possibility to convert)

Hours: 40 hours/week

Background Check: Required

About Our Client:

Addison Group's client enhances the lives of individuals with food allergies by empowering them through education, advocacy, and awareness. They are seeking a Scheduler to provide high-level administrative support during a medical leave period. This role is crucial in ensuring smooth scheduling and executive coordination, particularly for their CEO.

Job Description:

The Scheduler/Executive Administrator will serve as a key administrative support to the CEO and executive team. This role will primarily focus on complex scheduling, calendar management, and coordinating travel arrangements, along with serving as the front-desk receptionist. The ideal candidate will be highly organized, adaptable, and professional, with the ability to pivot as schedules frequently change.

Key Responsibilities:

• Manage and coordinate complex executive schedules, ensuring seamless calendar management
• Arrange travel accommodations
• Handle scheduling conflicts, last-minute changes, and high-priority appointments
• Serve as the primary receptionist, greeting visitors and answering calls professionally
• Liaise with internal and external stakeholders, ensuring effective communication
• Assist with special projects as directed by senior leadership
• Maintain confidentiality and professionalism at all times

Qualifications:

• Experience: 5-7 years of administrative support experience, preferably supporting C-suite executives
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Nexonia or Concur for expense management
• Soft Skills: Strong written and verbal communication skills, ability to work independently and as part of a team, high level of professionalism
• Education: Bachelor's degree preferred or equivalent experience

Perks:

• Free on-site parking
• Working alongside another EA/Scheduler and having a supportive team environment
• Supporting a mission-driven organization in healthcare advocacy

This Company is an Equal Opportunity Employer. They provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This Company complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.