SCHEDULING CLERK - WC Law : Job Details

Wintersteen Casarez Law Corporation is looking for exceptional people to join our team and help grow our practice. Our firm is committed to providing a supportive work environment, where collaboration is encouraged, and success is recognized and rewarded. We offer a friendly and supportive work environment. If you are looking for a change and a firm that cares, then we encourage you to apply. We work in a paperless environment, which uses minimal physical paper and instead uses primarily digital documents.Position Overview: We are seeking a detail-oriented and organized Scheduling Clerk to join our team. The Scheduling Clerk will be responsible for managing the scheduling and coordination of depositions, medical appointments, interpreters, court reporters, and other activities for our legal team. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.Responsibilities: Manage the attorney's and firm's master calendar and scheduling system to ensure accurate and efficient coordination of depositions, medical appointments, interpreters, court reporters, and other activities. Schedule depositions, medical appointments, and other legal proceedings, taking into account attorney availability and client preferences. Communicate with clients, attorneys, and others to confirm appointments, reschedule as necessary, and provide updates on scheduling changes. Prepare appointment notices and documents of the appointments to clients, claimants, attorneys and staff, ensuring everyone is informed of their upcoming commitments. Monitor attorney's calendars to proactively identify scheduling conflicts and address potential issues in a timely manner. Maintain accurate records of appointments and other scheduled activities in the firm's case management system. Assist with other administrative tasks and projects as needed to support the efficient operation of the law office.Qualifications: High school diploma or equivalent required; additional education or training in office administration or related field preferred. Prior experience in a scheduling or administrative role, preferably in a legal setting, is highly desirable. Proficiency in calendar management software and Microsoft Office suite (Word, Excel, Outlook) as well as Adobe. Strong organizational skills with the ability to prioritize tasks and manage time effectively. Excellent communication skills, both verbal and written, with a professional and courteous demeanor. Ability to maintain confidentiality and exercise discretion when handling sensitive information. Detail-oriented with a high level of accuracy in data entry and record-keeping. Ability to work independently with minimal supervision and collaborate effectively as part of a team.Benefits & Pay Competitive Salary Vacation/Sick Leave Work Remotely Medical, Dental, and Vision Insurance Employer Paid Life Insurance Paid Holidays 401(k) + Employer Matching after 6 months Continuous Training/Learning End of the Year Party Employee Referral Program Cell Phone Reimbursement Internet Reimbursement if working remoteAbout Us WC Law Corporation is owned, operated and controlled by women. They are committed to providing their employees fair compensation, equal promotions, full inclusion and better career development opportunities. They promote equal opportunity for all by building a welcoming workplace that celebrates diversity among attorneys and staff. WC Law Corp believes in the principle that they will attract the finest individuals to serve their clients only if we actively seek talent from the entire spectrum of the community. The firm emphasizes a culture of inclusion regardless of gender, race, ethnic background, sexual orientation, religion, age, or disability status. They take great pride in their commitment to fostering the leadership of men and women in our firm and support their hiring, retention, and promotion at all levels.Work Environment Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines Physical: Computer keyboarding, travel as required Auditory/Visual: Hearing, vision and speaking The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time. If you possess the above experience and attributes, we would love to hear from you! Please submit your resume and cover letter to [email protected]. No calls or faxes, please. The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. All candidates who are provided with an offer of employment must pass a background check prior to the first day of employment. Wintersteen Casarez Law Corporation provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender, gender identity or expression, age, disability, pregnancy, childbirth and related medical conditions, genetic makeup, marital status, military service, or any other classification protected by applicable local, state or federal laws.Salary Description $20.00 - $27.00/hr