Scheduling Coordinator - TransPerfect : Job Details

TransPerfect Is More Than Just a Job

Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards.

Scheduling Coordinators are responsible for maintaining a day to day calendar of all client scheduled events, staffing them with the appropriate vendor personnel, and liaising this information between sales, clients, and the vendors. Additionally, they are required to accurately set up the assignments and documentation in various databases in order for it to be followed correctly throughout the life of the assignment internally.

1.DESCRIPTION

* Schedule depositions, arbitrations, meetingsetc in our internal database

* Confirm the next day's calendar with all clients / vendors

* Staff those proceedings with applicable independent personnel

* Answer client emails in regards to scheduling

* Assist in educating sales on the scheduling process, and handling correspondence for sales when necessary

* Answer the office phones as needed

* Document key information in job folders for each assignment in regards to client requests, production needs, and billing

* Proactively source new vendors for future assignments

* Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor

2.REQUIRED SKILLS

* Multi-tasking capabilities

* Capable of staying organized throughout the day

* Strong attention to detail

* Excellent and confident communication skills, both written and oral

* Ability to work well under pressure while maintaining professionalism

* Occasionally handle after hours email responses

3.REQUIRED EXPERIENCE AND QUALIFICATIONS

* Minimum Bachelor's degree or its equivalent

4.DESIRED SKILLS AND EXPERIENCE

* Relevant industry or like-minded office experience

* Previous challenging / high demand role