Scheduling Coordinator - Frontier Energy : Job Details

At Frontier Energy we foster a collaborative and dynamic culture where ideas are heard, nurtured, and brought to life. We work hard, celebrate successes together, and learn from each other every day. Our open-door policy and flat hierarchy empower team members to take ownership, experiment, and make a real impact.

The Scheduling Coordinator will have a pivotal role in ensuring the efficiency of programs. The position will be supporting two manager functions.

Administrative Direct Install team support. Responsibilities will include but are not limited to:

• Oversee the scheduling of multiple field teams and communicating to the appropriate project managers across multiple programs.
• Perform outreach to customers to inform about the program, identify opportunities, and engage in scheduling.
• Meet program cost and energy savings goals.
• Coordinate and maintain program materials to ensure field team has supplies needed for projects.
• Handle recycling and disposal of supplies as needed.
• Track project completion in various management software tools.
• Review program records for accuracy and generate reports.
• Perform field work as needed to support the field team.

Support Project Managers. Responsibilities will include but are not limited to:

• Perform customer outreach and engagement tasks in pursuit of internal program goals.
• Create and deliver project summaries to customers using Microsoft Word and Excel.
• Collect, compile and analyze information requests from customers and program managers.
• Assist project managers with administrative tasks related to project databases, client applications, and tracking spreadsheets.
• Regularly coordinate meetings with the field team and other arrangements.
• Document action items, communicate next steps and needs to the appropriate team members, follows up to ensure items are completed in a timely manner.
• Document all interactions with supervisor to ensure records and next steps are maintained.
• Maintain strong, ongoing relationships and communications with partners, clients and internal team to achieve company and program goals.
• Assist in identifying and implementing cost saving initiatives.
• Perform other tasks as needed.

Qualifications:

• Minimum of 2-3 years of experience in an office or administration role.
• Proven ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication, interpersonal, and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving and analytical skills.
• Ability to work independently and as part of a team.
• Able to drive to and work in an office five days a week.