Scheduling Coordinator - Home Instead : Job Details

Home Instead®Scheduling Coordinator Job DescriptionSmith Family Senior Care, LLC d/b/a Home InsteadObjective:The Service Coordinator is expected to perform a variety of duties in the coordination of scheduling service for clients. The Service Coordinator is responsible for scheduling clients and CAREGiversSM in order to provide the highest quality service to clients with emphasis on creating extraordinary relationships. Primary Responsibilities:

• Reflect the values Smith Family Senior Care, LLC, (d.b.a. an independently owned and operated Home Instead franchise).
• Answer incoming calls in a friendly, professional and knowledgeable manner.
• Create and maintain client and CAREGiver schedules with an emphasis on creating high quality matches and the development of extraordinary relationships.
• Monitor, mediate, and log all client and CAREGiver activity utilizing the software system.
• Follow up with all client and CAREGiver issues to ensure their problems are resolved.
• Enter and maintain accurate client and CAREGiver records in the software system.
• Increase client loyalty to Home Instead by utilizing the consultative sales process to better meet our current client needs.
• Follow up and communicate CAREGiver and client issues to ensure problems are resolved.
• Recognize and capture opportunities to increase service hours to enhance and/or increase quality care.

• Demonstrate open and effective communication with the General Manager, administrative staff, Caregivers, clients, and family members.
• Adhere to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.

Secondary Responsibilities:

• Participate as needed in all Caregiver meetings
• Reconcile shifts, enter mileage, finalize shifts for Billing and Payroll
• Work on-call as needed

• Perform any and all other functions and responsibilities deemed necessary
• Maintain regular attendance at the office to execute job responsibilities
• Conduct Client/Care Pro introductions if needed as a back up
• Fill in as a Care Pro if needed

Education/Experience Requirements:

• High school graduation or the equivalent
• Two years' experience in a medical office, or home care agency
• Caregiving experience with either a current/active HCA Certification or CNA License
• Must possess a valid driver's license

Knowledge, Skills and Abilities:

• Must have an understanding of and uphold the policies and procedures established by Smith Family Senior Care, LLC (d.b.a. an independently owned and operated Home Instead franchise)
• Must demonstrate excellent oral and written communication skills and the ability to listen effectively
• Must have the ability to work independently, maintain confidentiality of information and meet deadlines
• Must demonstrate effective interpersonal skills as well as sound judgment and good decision-making skills
• Must demonstrate discretion, integrity and fair-mindedness consistent with company standards, practices, policies and procedures
• Must have the ability to organize and prioritize daily, quarterly, monthly and yearly work
• Must have the ability to establish good working relationships with the General Manager, administrative staff, clients and Caregivers
• Must have the ability to sit at a desk and listen effectively for long periods of time on the telephone
• Must present a professional appearance and demeanor
• Must have the ability to operate office equipment
• Must be patient and congenial on the telephone
• Must have computer skills and be proficient in Word and Excel
• Must have the availability to work evenings and weekends as required
• Must have the ability to perform duties in a professional office setting
• Must demonstrate knowledge of the senior care industry

Please note that this is the job board for the franchise office located at 1217 Cooper Point Road SW. Each Home Instead franchise is independently owned and operated. To find a franchise near you, please visit the Careers page.For job related questions please call the franchise office at 360-###-####.