SCHEDULING/INFORMATION COORDINATOR - University of Utah Health : Job Details

**Overview**

_As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of UtahHealth seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission. EO/AA_

This position is responsible for overseeing the collection, compilation, and input of data, as well asanalyzing and summarizing data, preparing reports, and making recommendations to administrators based on analysis of data.

Huntsman Mental Health Institute Crisis Website

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

**Responsibilities**

+ Responsible for overseeing Kronos scheduling and time off management for 24/7 clinical operations

+ Build monthly schedules in Kronos and on Pulse team intranet page; manually update team schedules for 6+ service lines daily based on callouts

+ Manage department email for time and attendance related questions and items and respond in a timely and customer service-oriented manner

+ Schedule department meetings as needed

+ Collaborate with service line supervisors, managers, and HMHI Payroll on end of pay period processes

+ Collaborate with department's New Hire Coordinator to maintain accurate staff schedule templates and position backfills as appropriate

+ Provides support to upper level department management by scheduling appointments, coordinating meetings and conferences, as necessary.

+ Provides documents and reports to administrators, and outside agencies as required.

+ Handles special projects and creates special reports, as needed.

+ May train or provide orientation to staff.

+ Oversees the collection and organization of data that is entered into the databases.

+ Ensures the accuracy of data, analyzes conflicting data, and verifies and collects missing information.

+ Utilizes computer programs and software to analyze data, to determine trends and changes in data.

+ Develops and presents recommendations for a course of action based on the analysis of data.

+ May handle escalated concerns or tasks that require an in-depth understanding of departmental and organizational processes.

**Knowledge / Skills / Abilities**

+ Demonstrated human relations and effective communication skills.

+ Demonstrated organizational skills.

+ Demonstrated analytical skills.

+ Demonstrated presentation skills.

**Qualifications**

**Qualifications** **Required**

+ Associate's degree in a related field, or equivalency.

+ Two years experience in collecting, organizing, analyzing, and presenting data.

**Qualifications (Preferred)**

**Working Conditions and Physical Demands**

_Employee must be able to meet the following requirements with or without an accommodation._

+ This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

**Preferred**

+ Experience with UKG Kronos and/or comparable timecard and scheduling tools

**Physical Requirements**

Lifting, Listening, Manual Dexterity, Near Vision, Sitting, Speaking, Standing

Multi-lingual Candidates Welcomed

**_To inquire about this posting, email: [email protected]_**

**EEO Statement**

_University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._

_Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._

_University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._

_To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-###-####. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:www.utah.edu/nondiscrimination/_

_Online reports may be submitted atoeo.utah.edu/_

_The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) ###-#### for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) ###-#### or (800) ###-#### or Hospitals and Clinics Human Resources at (801) ###-#### if you have questions regarding the post-retirement rules._

_This position may require the successful completion of a criminal background check and/or drug screen._

**Requisition Number** _71371_

**Reg/Temp** _Regular_

**Employment Type** _Full-Time_

**Shift** _Day_

**Work Schedule** _M-F Days_

**Clinical/Non-Clinical Status** _Non-Clinical_

**Location Name** _Huntsman Mental Health Institute (HMHI)_

**Workplace Set Up** _On-site_

**_City_** _SALT LAKE CITY_

**_State_** _UT_

**Department** _HMH ENT 93F CRISIS LINE_

**Category** _Administrative Professional_

**Workplace Set Up** _On-site_