School Administrative Assistant, 10 months - Culpeper County School District : Job Details

JOB SUMMARYTo assist the principal in achieving the school system's goal of excellent curriculum and instructional practices for optimum student achievement in maintaining the smooth and efficient operation of the school office. The employee is responsible for maintaining records on students, including but not limited to registration, special education student files, cumulative student files, class scheduling, and transfers.ESSENTIAL JOB FUNCTIONS:The minimum performance expectations include, but are not limited to, the following functions/tasks:

• Provide administrative and clerical assistance to the principal;
• Communicate openly and effectively with students, parents, community patrons, staff, and administration as a positive representative of Culpeper County School system;
• Maintain confidentiality of personnel and student records and matters;
• Receive, process, input and edit data that may be time sensitive and input it into multiple databases as necessary with accuracy and speed for the school;
• Collect and compile cumulative data and statistics for the school and assist with the analysis of if necessary;
• File and maintain data entry forms or records, including student and staff attendance.
• Notify appropriate personnel of output discrepancies if necessary;
• Point of contact for all employees in the school, as designated by the Principal;
• Participate in special projects and department activities as needed;
• Maintain inventory database and print reports;
• Prepare reports to reflect compliance and adherence to established goals;
• Assist school staff in the identification, resolution, and response situations;
• Participate in training classes as necessary and maintain technical skills for use of computer;
• Serve as the sub finder attendance administrator;
• Serve as the attendance clerk and registrar, includes creation of monthly attendance letters, absent calls and attendance reports;
• Provide copies of documents when needed;
• Provide coverage for the school clinic when the nurse is not available;
• Keep daily time reports; and
• Perform other duties as assigned by the principal.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or equivalent;
• Associate's degree preferred;
• Microsoft Office Specialist Certification preferred;
• Or equivalent training, education, and/or experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent verbal and written communication skills
• Ability to work with accuracy and efficiency processing large volumes of data with little supervision.
• Flexible, extremely detail and multi-task oriented in the performance of data entry, research, working on spreadsheets, and databases and other clerical duties required.
• Ability to type 40 wpm.
• Ability to maintain good working relationships with all employees and the public.
• Ability to communicate openly and effectively with students, parents, community patrons, staff, and administration as a positive representative of Culpeper County School system.

SPECIAL REQUIREMENTS:

• Must pass assessment required by Culpeper County Public Schools.

PHYSICAL DEMANDS:Work is typically performed in the central office and throughout the division: frequent walking, standing, stooping, lifting, up to approximately 40 pounds, and occasional lifting of equipment weighing up to approximately 50 pounds may be required. Other limited physical activities are required. Travel to schools throughout the division and central office is required. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.WORK ENVIRONMENT:Work environment exposes the employee to inside and outside environmental conditions. Regular contact with staff members, administrators, and parents is required. Contact with parents by phone and in person is necessary. Timely and regular attendance is an expectation of performance for all CCPS employees. To ensure adequate staffing, positive employee morale, and to meet expected productivity standards throughout the organization, employees will be held accountable for adhering to their workplace schedule.EVALUATION:The supervisor will evaluate performance on the ability and effectiveness in carrying out the above responsibilities.