DEPARTMENT: School-Based GRADE: 61 FLSA: Non-Exempt REPORTS TO: School Principal; takes direction from the Finance Department TERMS OF EMPLOYMENT: 12 Months QUALIFICATIONS:
- Associate's Degree or Vocational Training from an accredited institution in Accounting, Bookkeeping, Finance, or other related area.
- At least two (2) years of bookkeeping experience. (Preference given to candidates with such experience in a public school setting.)
- Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Proven demonstration of excellent telephone and interpersonal skills.
- Proven demonstration of ability to maintain confidentiality regarding sensitive issues.
- Proven demonstration of ability to handle multiple tasks simultaneously.
- Ability to use office software and office equipment, including Microsoft Word, Excel, Google, school-related software, copiers, fax machines, and postage meters.
- Ability to respond to questions based on considerable knowledge of the school.
- Experience with handling constant interruptions, inflexible deadlines, and changes to normal routines.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is required to follow all board policies and procedures and to comply with the instructions and/or directives from his/her supervisor(s).
Assures that all school funds are properly received and disbursed while maintaining accurate records Prepares and maintains monthly payrolls for all school employees Maintains a daily attendance record for all employees Maintains financial records and accepts responsibility for state, local, federal and other allotments Ensures expenditures do not exceed the school allotments Generates requisitions and purchases orders; maintains inventory of supplies Verifies invoices against purchase orders Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters, memos, and announcements as required Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students Greets visitors, parents, volunteers, etc. and directs them to their intended destinations Completes forms, permits, reports, notices, or form letters with designated or routine information as needed Assists with maintaining files of various information including, but not limited, to tardies, dismissals, correspondence, forms, reports and other materials Distributes intra-office and general delivery mail Serves as a liaison between employees and payroll to help answer payroll-related questions Performs other such tasks as assigned by the supervisor PHYSICAL AND COGNITIVE REQUIREMENTS: The major physical and cognitive requirements listed below are applicable to the School Bookkeeper job classification within Martin County Schools. Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Must be able to:
Prepare, read, and comprehend a variety of job-related forms, reports, spreadsheets, maps, plans, records, documentation, and correspondence in all languages required by the job. Understand and conform to all rules of punctuation, grammar, diction, and style. Speak to individuals or groups of people with poise, voice control, and confidence. Respond adequately to inquiries or complaints. Write using standard convention in all languages required by the job. Apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions. Apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form. Communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (ie. telephone, Braille). Use/interpret job-related terminology, mathematical formulas and functions effectively and efficiently. Deal with people beyond giving and receiving instructions. Perform under stress, deal with persons acting under stress, and adapt when confronted with emergency situations. Be sensitive to cultural differences among individuals and groups of persons. Operate/use a variety of automated office machines and other office equipment. Operate/use a variety of printing/graphic arts machines. Operate/use a variety of audiovisual/electronic machines and devices. Operate/use a variety of communication machines/equipment/devices. Operate/use a variety of job-specific machines/equipment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works indoors. The noise level in the work environment is usually minimal. The work is typically performed in the school.
