SCHOOL SECRETARY/BOOKKEEPER (IMMEDIATE OPENING) - Waynesboro Public Schools : Job Details

TITLE: SCHOOL SECRETARY/BOOKKEEPER (WAYNESBORO HIGH SCHOOL)PRIMARY FUNCTION:Completes all business-related secretarial tasks for the efficient operation of the school. Independently manages the school's building finance responsibilities. Works as a team member with other building office professionals to ensure the efficient operation of the school office. Collaborates with building principal on building budget and finance practices. The employee has a high level of knowledge in the area of general office, bookkeeping, and cashhandling procedures.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Perform all secretarial tasks associated with the assignment

Provide secretarial support for building administrators

Organize and efficiently accomplish assigned office tasks. Set up and maintain efficient filing systems

Format, type, and edit correspondence, memoranda, forms, and reports on computer equipment; compose, duplicate, and distribute materials as needed

Keep building principals informed of significant and important items that require their attention or action

Clear financial obligations and manage School Internal Fund books and records, including monthly accounting reports to the Director of Finance

Process all building purchase orders and manage MUNIS accounts

Keep principals, departments, and staff advised of budget allocations and balances

Collect and process student fees for building accounts and prepare refund requests

Prepare tickets and cash boxes for all school activities

Collect and receipt revenues for all student, athletic, and club activities

Conduct daily cash deposits for building

Attend office, staff, and/or building meetings

Know and follow division policies, procedures, and State regulations regarding the use of funds

Remain flexible and team-oriented

Promote and practice professional growth and development

Other duties as may be assigned

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.EDUCATION and/or EXPERIENCE

High school diploma or equivalent

Formal education in modern business office practices and bookkeeping or recordkeeping

Two years of secretarial and/or financial experience. Additional related experience may substitute formal education as deemed appropriate.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Virginia State driver's license

LANGUAGE SKILLSAbility to speak or otherwise communicate effectively in the English Language. Ability to read, comprehend, and interpret documents, schedules, and procedure manuals in English as determined by an assessment. Ability to write routine reports and correspondence.MATHEMATICAL SKILLSAbility to apply concepts of basic mathematics as they apply to general accounting principles and financial recordkeeping.REASONING ABILITYAbility to independently solve practical problems and deal with a variety of concrete and abstract variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.OTHER QUALIFICATIONS, SKILLS, AND ABILITIES

Demonstrated ability to remain flexible to change in assignments or situations.

Demonstrated ability to work cooperatively and collaborative as a team member.

Ability to complete all accounting/secretarial/clerical functions of the department to ensure work is done in an efficient and timely manner.

Verifiable effective oral, written, and interpersonal communication skills

Verifiable skills and/or abilities in self-direction, self-motivation, sound independent judgment, critical and analytical thinking, and organizational and project time management

Demonstrated ability to efficiently perform basic secretarial skills (typing, filing, data entry, and use of basic office equipment)

Verifiable computer skills including the use of Microsoft Excel, Word, Access, Outlook, and Internet

Knowledge of and the ability to become proficient in the use of electronic receipting software

Knowledge of and the ability to become proficient with the MUNIS database as it applies to budget

Ability to perform tasks and projects with a high degree of accuracy and attention to detail

Ability to work under pressure with constant interruptions, and meet deadlines

Ability to compile data and write reports, memos, and letters

Ability to maintain a positive attitude at all times

Willingness to learn and apply new skills to accommodate a changing work environment

Know and follow district policies and procedures

Ability to practice ethical and professional standards of conduct, including confidentiality

ADDITIONAL ESSENTIAL DUTIES RELATED TO SPECIFIC AREAS OF SUPPORT

Answer phones and assist with front desk receptionist responsibilities when needed. Record and maintain records of incoming telephone calls

Access student information from the division database

Organize and distribute incoming and outgoing mail for the building

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, and frequently required to walk or stand; lift and carry objects weighing up to 30 pounds a distance of 50 feet; perform repeated pushing and pulling movements; reach with hands and arms; and use the hands to handle, finger, or feel objects, tools, or controls. The employee will frequently bend or twist at the neck and trunk while performing the duties of this job. Successful performance requires specific vision abilities that include close vision, distance vision, and peripheral vision.WORK ENVIRONMENT: Reasonable accommodations may be made to enable an individual with disabilities to perform essential functions.There are no unusual environmental conditions. Typically, the noise level in the work environment is moderate.PRIMARY WORKING RELATIONS:

Building Administrators

Building Department Chairs and Extra Curriculum Advisors

General Building Staff

Division Accounts Payable Fiscal Clerks & Director of Finance

Vendors

REPORTS TO: PrincipalTERMS OF EMPLOYMENT:Days: 250 days per fiscal yearSalary: Secretary 12-month 7 hrBenefits: Health, VRS, and Annual LeaveThe information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.PAY SCALE: $33,565 to $50,908Bookkeeper Additive to be applied in addition to this base salary.EVALUATION:Performance on this job will be evaluated in accordance with school board policy and administrative regulations on the evaluation of classified personnel.Evaluated annually by Building Principal.