Secondary Administrative Assistant - Public School of North Carolina : Job Details

POSITION DESCRIPTION

POSITION TITLE: Administrative Assistant

FLSA: Non-Exempt

REPORTS TO: Director of Operations

TERMS OF EMPLOYMENT: 12-month based on school board approved calendar

QUALIFICATIONS:

* Completed some college. Degree preferred

* Detail-oriented

* Strong organizational and communication skills

* Experience working in a professional office setting

* Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill

* Proficient in Microsoft Office products and Google Suites

* Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously

* Self-starter; able to work independently

* Strong telephone and interpersonal communication skills

* Ability to lift 25 lbs. to shoulder height occasionally

ESSENTIAL JOB FUNCTIONS:

* Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.

* Able to operate multi-line phone systems (hold, tranfer, etc.)

* Answer door to assist visitors, contractors, and vendors.

* Able to operate personal computers, laptop, peripheral computer equipment, photocopiers, fax machines, and other office equipment with a high degree of skill (Microsoft and Google).

* Maintain and order supplies, organize storage areas, and maintain clean and clutter free lobby area.

* Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events.

* Assist teachers with color copies.

* Assist with document creation and presentations.

* Assist with hospitality for guests and events.

* Assist with medical issues in the absence of a school nurse.

OTHER JOB RESPONSIBILITIES:

* Attend meetings and training as required

* Maintain confidentiality

* Present and communicate in a professional manner

* Other duties as assigned