Secretary/Administrative Assistant - Washakie County School District #1 : Job Details

Position Type:

Secretarial/Clerical

Date Posted:

2/11/2025

Location:

Worland Middle School

Date Available:

02/24/2025

Additional Information: Show/Hide

Building Secretary / Administrative Assistant

Position Purpose

Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

* Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.

* Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.

* Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.

* Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.

* Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.

* Maintains inventories of supplies and materials for the purpose of ensuring items' availability.

* Assists visitors to the office, including students, parents, substitutes teachers, and others.

* Answers telephone calls, and provide information and assistance to callers.

* Distributes incoming mail appropriately; sends outgoing mail.

* Schedules appointments with students, parents and teaching staff or others as requested.

* Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

* Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).

* Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

* Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

* Ability to describe problems and work orally or in writing to supervisor as required.

* Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

* Ability to carry out instructions furnished in written or oral form.

* Ability to add, subtract, multiply and divide, and perform arithmetic operations.

* Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).

* Ability to understand, navigate, and use the student information system.

* Ability to problem solve job-related issues.

* Ability to work with a diverse group of individuals.

* Ability to process paperwork accurately according to standardized procedures.

* Ability to maintain confidentiality of information regarding students, employees and others.

* Ability to work well alone and with others.

* Organizational and time management skills.

* Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Ability to work outdoors during outdoor student activities.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

* Graduation from high school.

* Computer skills

* Successful experience with office management preferred.

Culture

We are a culture of collaboration that supports Professional Learning Communities (PLC):

An ongoing process in which educators work collaboratively in recurring cycles of collective inquiry and action research to achieve better results for the students they serve. Professional learning communities operate under the assumption that the key to improved learning for students is continuous job-embedded learning for educators.

* -Richard DuFour

FLSA Status: Non-exempt