Secretary - Amtex Systems : Job Details

Role: Secretary

Location: New York

Duration: Indefinite

Explain the function(s) to be performed by the requested staff member:

• Lend administrative support to Director, Operations in fiscal services.
• Assist in the production and review of weekly Workload Reports (WLR)
• Assist in the production and review of various monthly and quarterly reports
• Attend weekly WLR meetings with A&E
• Review as needed for projects active in RFC and Bid & Award.
• Assist in for all CIP projects active in Construction and Closeout
• Review various internal reports and take related action as needed. This may include, but is not limited to, schedule and/or SAS updates or follow-up with PTS team, A&E, CPM, or CM
• Update PTS upon phase completion and project turnover. This entails thorough review of project documents and entering relevant information into PTS.
• Assist with various special projects, such as procedure updates, and one-off reporting requests, as directed
• Ensure data accuracy in PTS while performing all other tasks (this job requires attention to detail)
• Update comments in PTS for various departments.
• Good Communication
• Good analytical skills
• Can work independently and in a team setting
• Knows Excel, Pivot tables
• HS Diploma/GED
• 4 years of FT clerical and administrative experience.