Secretary - StateJobsNY : Job Details

High School diploma or the equivalent and two (2) years of general or legal secretarial experience; or Satisfactory completion of a certified business or commercial course beyond the high school level including course work in legal stenography and one (1) year of general or legal secretarial experience; or An equivalent combination of education and experience. Duties Description ASSIGNMENT: This position will provide personal and confidential secretarial services; perform data entry; prepare travel vouchers; monitor court calendars; compose correspondence for supervisor's signature; maintain office files and personnel records; screen visitors, telephone calls, mail and other confidential material; confer with judges, administrative and court personnel at supervisor'srequest; take and transcribe dictation of correspondence, reports and other typical office materials; proofread typed material for accuracy and correct grammar, spelling and punctuation; sort, log, distribute and circulate mail and coordinate the distribution of confidential materials; and take notes and minutes at conferences and meetings. Candidates must be proficient in Microsoft Outlook, Microsoft Excel, Microsoft Word and/or WordPerfect. Punctuality and strong interpersonal and organizational skills are required, as well as the ability to handle sensitive matters in a confidential manner. Additional Comments DISTINGUISHING FEATURES OF WORK: Secretaries provide personal and confidential secretarial services and perform other related duties for the following individual, non-judicial administrators: Chief Clerks VII, Chief Clerks VI, Directors of the Mental Health Information Service, Executive Assistants, Directors and Deputy Directors of units within the Office of Court Administration and other administrative positions of comparable responsibility. Some positions may require additional credentials or a background check to verify your identity.Name Michael Neville Telephone Fax Email Address [email protected] AddressStreet 600 Old Country Road Suite 224 City GARDEN CITY State NY Zip Code 11530 Notes on Applying APPLICATION PROCEDURES: All interested persons meeting the minimum qualifications are encouraged to submit a UCS-5 Application for Employment form (obtainable from any administrative office in a court building or on the web atwww.nycourts.gov/careers/UCS5.pdf), a resume, and cover letter by email to [email protected] or by mail to:Michael NevilleDirectorMental Hygiene Legal Service600 Old Country Road, Suite 224Garden City, NY 11530APPLICANTS ARE ENCOURAGED TO COMPLETE THE EQUAL EMPLOYMENT OPPORTUNITY DATA COLLECTION FORMAPPLICATIONS MUST BE POSTMARKED OR RECEIVED BY: December 2, 2024