SECRETARY LEAD - State of Washington : Job Details

Secretary Lead

Coyote Ridge Corrections Center (CRCC)

The Department of Corrections is seeking a highly motivated and qualified individual to fill one (1) permanent position for Secretary Lead at Coyote Ridge Corrections Center. As the Secretary Lead, you will provide clerical support to the Correctional Program Manager and will be responsible for providing training and support to the facility Office Assistants in support of the Department of Corrections mission.

COYOTE RIDGE CORRECTIONS CENTER (CRCC) is located on a 60-acre site about 40 miles north of the Tri-Cities. CRCC is comprised of two-complexes. The Medium Security Complex (MSC) is a 2,048-bed facility that houses Incarcerated Individuals (I/I) with Medium and MI3 Custody. MSC consists of 4 Hybrid units and 4 Medium units. The Minimum-Security Unit (MSU) is a 480-bed facility that houses assisted living and MI2 Custody I/I. MSU consists of 2 units. This is a work/program orientated facility that offers many educational, vocational, and self-help programs and Class II and Class III Correctional Industries work programs.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.

HOW TO APPLY

Complete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following:

* Cover letter regarding your interest in this position.

* Detailed chronological resume. Your resume will not substitute for the 'Work Experience' section of the online application.

* AND at least three professional-level references with a valid phone number and email for each. Review the 'Supplemental Information' section for the definition of professional references and the requirements for each.

* If your degree (high school or otherwise) was awarded outside the United States, you must also attach a credential evaluation report. Review the 'Supplemental Information' section for more information.

Applicants wishing to claim Veterans' Preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to your online application.

Do not include any personal photos or personally identifiable data within your application packet, such as a driver's license or social security number.

Duties of this position include but are not limited to:

* Process classification actions - including Custody Facility Plans and corresponding Offender Management Network Information (OMNI) work.

* Execute recommendations into OMNI, including initiating transfer orders and managing offender classification holds.

* Correspond with Headquarters Community Screening Committee (HCSC) to include custody overrides and work release referrals, and changes in incarcerated individual programming.

* Execute OMNI entries.

* Receive, log, and distribute Extended Family Visit, Restoration of Good Conduct Time, Medical Hardship, and Marriage application packets.

* Receive, log, and prepare On-Site/Off-Site and Correctional Industries Program Referrals.

* Manage Prohibited Contact forms.

* Screen Eligibility of Correctional Industries Applications.

* Prepare OMNI reports for monitoring the status of counselors' caseloads, and provide to CPMs, Correctional Unit Supervisor (CUS), and Classification Counselors.

* Manage and compile data for Television Rental program, Capstone tracking database/reports,

* Complete incarcerated individual payroll, and log Global Tier Representative meeting minutes. Perform OnBase scanning and train support staff in the process.

* Serve as backup to the Facility Capacity Manager.

What we need (required qualifications):

* High School Diploma or Equivalent

AND

* Two years increasingly responsible office experience requiring keyboarding

or typing and including experience directing the work of others.

Supplemental Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

IMPORTANT NOTES:

* References: A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Within your online application (or attachment), you must include a minimum of three professional references with a valid email and phone number for each. Current/recent supervisors are preferred. Make sure you complete the following fields for each reference:

* First and Last name

* Title (include their relationship to you, for example: Field Administrator, former supervisor)

* Phone

* Email

* Address Line 1 (list the name of the organization where you worked with the reference)

* A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

* Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

* Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

* Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.

* Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required.

* Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

* Employment eligibility verification requirements: DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

* DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

* Employment is not contingent upon test results.

* Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled.

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a drop in area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

* Remote/telework/flexible schedules (depending on position)

* Up to 25 paid vacations days a year

* 8 hours of paid sick leave per month

* 12 paid holidays a year

* Generous retirement plan

* Flex Spending Accounts

* Dependent Care Assistance

* Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [email protected] or call us at 509-###-####. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-###-####.