SECRETARY/MAINTENANCE - Conroe Independent School District (TX) : Job Details

Secretary/Maintenance

JOB STATUS: OPEN POSTING DATE: 10/25/2024 POSTING NUMBER: 047526 LOCATION: Maintenance Department - 930 POSITION TITLE: Secretary/Maintenance

JOB DESCRIPTION:

Perform secretarial functions to support the efficient operation of the Maintenance Department andthe Maintenance Coordinator. Manage Maintenance Department payroll systems and present a positive image to the staff and public.

DUTIES and RESPONSIBILITIES:

* Manage payroll data in the Kronos system for employees of the Maintenance Department, including but not limited to daily data entry, frequent correspondence to department supervisors and custodial leads, entering supplemental payroll, and finalizing reports provided to Payroll department.

* Prepare additional department data relating to payroll (i.e. overtime reports, employee count report and employee campus locations).

* Maintain employee files and computer program updates including but not limited to recording and filing absences, rate increases, evaluation reports and memos for record.

* Assist department employees with payroll and absentee questions.

* Prepare all documentation for exiting employees.

* Submit required documentation for Workers' Compensation and Personal Leave to the Human Resources Department.

* Issue and assign work orders as needed for Maintenance/Custodial Staff.

* Issue internal purchase orders as needed by Maintenance/Custodial Staff.

* Prepare correspondence, forms, and reports for the department head and other department staff members.

* Compile, maintain, and file all reports, records, and other documents as required.

* Maintain computerized files, records, and office communications.

* Prepare and process department receipts for purchase orders and payment authorizations.

* Order and maintain inventory of office supplies and program equipment.

* Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

* Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

* Receive, sort, and distribute mail and other documents to department staff.

* Assist staff, parents, and community as needed.

* Maintain confidentiality of information.

* Regular attendance.

* Other duties as assigned.

EXPERIENCE:

* One (1) year secretarial experience

QUALIFICATIONS:

Education/Certification:

* High school diploma or GED

Special Knowledge/Skills:

* Proficient skills in keyboarding, data entry, word processing, and file maintenance

* Ability to use personal computer and software to develop spreadsheets, databases and word processing documents

* Ability to prioritize workflow to address the multiple needs of the supervisor or the department

* Ability to multi-task numerous complex administrative activities

* Effective organizational, communication, and interpersonal skills

* Basic math skills

CONTACT INFORMATION:

Mental Demands/ Physical Demands/Environmental Factors:

* Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

* Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

* Lifting: Occasional light lifting and carrying (less than 15 pounds)

* Environment: May work prolonged or irregular hours; occasional District-wide travel

* Mental Demands: Work with frequent interruptions; maintain emotional control under stress

APPLY TO:

To apply for this position, click login above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please.

SALARY:

Pay Plan AS-5 - Minimum hourly rate - $18.00

DAYS: 261