Secretary, SEIU 521 - Service Employees International Union : Job Details

SECRETARY

SEIU Local 521 was founded in 2007 when 5 local unions came together in the Bay Area, Central Coast and Central

Valley to form one larger, more powerful union. Together our members are building a true 21st century union fighting

to empower and improve the lives of our members. We represent over 50,000 public service workers in cities,

counties, courts, schools, private non-profits, special districts, and public health care.

AT SEIU LOCAL 521: Our mission is to provide our members with a voice in the workplace, in their union and in the

larger community. Through our actions, we intend to create a more just and humane society. We are committed to

protecting and improving the lives of workers and their families. We will work to improve and protect the services we

provide to our communities. We believe that by working together as a united front, we can win better contracts and

build industry power in our region.

SECRETARY Under general supervision, perform a wide variety of responsible clerical and secretarial duties for

several field representatives and administrative staff and rank-and-file Union leadership. This is the entry level

position in the alternately staff class of secretary/Administrative Assistant. It is intended to be a way for people to gain

experience to promote to Administrative Assistant while working full time.

RESPONSIBILITIES: All duties listed are required but not limited to and may or may not be continuously performed

or ongoing at any specific time.

Compile statistics, material, or other information as needed.

Compose and type letters of a routine nature.

Coordinate publications by notifying staff and requesting materials/resources.

Create and maintain correspondence, grievance and other files and general records for assigned staff.

Create and maintain databases and spreadsheets.

Fill out office supply requisition form and submit to manager for purchases.

Produce static and animated presentation materials.

Learn to update and edit website and post documents to SharePoint.

Operate standard office machines and equipment, including a computer.

Perform clerical and secretarial services and/or routine typing for others as required.

Perform efficiently under pressure of deadlines.

Prioritize work to complete assignments within time limits.

Process death gratuity claims and/or scholarship program and other forms/applications of the International

Union.

Relieves front desk as needed by answering phones, taking messages, dealing with visitors, answering

questions, and furnishing information of a routine nature.

Reproduce and assemble materials.

Reserve meeting facilities: arrange for food and/or confirm meetings as required.

Responsible for preparing (edit, type, layout, lettering, graphics) a variety of correspondence, bulletins,

reports, leaflets, etc., from rough or clean copy.

Retrieve labels from membership database for mailings and leaflets, print lists for field staff.

Return calls when possible, to save assigned staff's time.

Scan photographs or documents onto network.

Type with speed and accuracy.

Run reports from Unionware

Performs related work as required.

ABILITY TO:

* Follow and understand oral and written instructions.

* Perform general clerical and secretarial work.

* Learn specific operations of the office.

* Learn new software in a reasonable length of time.

* Deal tactfully and courteously with members and others.

* Use discretion and judgment in a) choosing the appropriate procedure to follow; b) completing assigned

work; and c) recognizing problems requiring referral to other persons.

* Work effectively under pressure of deadlines.

* Type accurately and rapidly.

* Understand and apply a body of knowledge of the organization, which directly relates to the work performed.

* Operate a variety of office machines and equipment, including a computer.

KNOWLEDGE OF:

* Basic office practices and procedures, including filing systems, reference sources, operating standard office

machines, basic word processing and computer operation.

* Responsible for style, format, grammar, punctuation, and spelling and general English usage.

* Software including Word, Access, Publisher, Power Point, Excel, and Outlook.

MINIMUM QUALIFICATIONS:

At least two (2) years of increasingly responsible clerical and/or secretarial work.

One (1) year of education in the business (clerical or secretarial) field can be substituted for one (1) years'

experience.

ADDITIONAL REQUIREMENTS: Overtime may occasionally be required. May be required to drive. Must possess a

valid California driver's license; must pass a DMV check and have a good driving record; must have auto insurance

that covers business driving (minimum of $100,000 per person/$300,000 per incident bodily injury liability/$100,000

property coverage); and must possess an automobile for business use.

COMPENSATION AND BENEFITS: Pay to commensurate with experience ($28.84-$36.81). SEIU Local 521

employees enjoy top notch benefits including fully employer-paid family health, dental and vision insurance; a

generous leave package; fully employer-paid defined benefit pension plan; 401(K); flexible savings accounts for

annual health and childcare expenses; $200,000 life insurance plan; and other benefits outlined in the policies of

SEIU 521.

TO APPLY:

This position is open until filled; however, the posting/acceptance of applications may close at any time.

AFFIRMATIVE ACTION EMPLOYER

Local 521 is an affirmative action employer and encourage applications from all qualified candidates regardless of

race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability. Local 521 works to ensure fair

treatment of applicants and employees and actively enforces policies against discrimination and sexual harassment.