Secretary to Director of Buildings & Grounds - Indiana Public Schools : Job Details

SCHEDULE: 8 Hours - (6:45 am to 2:45 pm)

Full year position (258 days per year)

QUALIFICATIONS:

* Demonstrated ability to work with students, staff, public and has a positive outlook toward the employer and co-workers;

* High school diploma or equivalent;

* Proven experience in inventory control, ordering of materials/supplies, account billing, and payroll processing,

* Previous experience working with vendors,

* Demonstrated ability to multi-task while completing time-sensitive projects,

* Versed in Excel spreadsheets and database management;

* Internal applicants must have passed Clerical Skills Proficiency & Skyward exams and have been actively using skills in their present position,

* External applicants must pass Clerical Skills Proficiency & Skyward exams within the probationary period.

* Successful interview with Director of Buildings and Grounds.

RESPONSIBILITIES: (The listed responsibilities are examples of some of the tasks that will be required.)

* Handles communications, maintain reports, personnel records, expenditures, and payroll;

* Will be responsible for using basic office machines and Microsoft Office products such as Word, Excel and Google Suites;

* Communicates with maintenance and school personnel during inclement weather;

* Responsible for accepting and processing applications for open custodial/maintenance positions;

* In the absence of the Director will handle routine office matters;

* As required, assists in completing reports and maintenance related documents;

* Management of Merrillville Community School Corporation Building Rental Forms, including calculation of charges and billing;

* Will document seasonal utility management usage;

* Will prepare and post custodial positions, testing, and background checks for potential employees;

* Responsible for scheduling of in-service training;

* Responsible for all other clerical responsibilities as assigned by the Director of Buildings and Grounds;

* Organize and file work orders for repairs to individual buildings;

* Assigning work to maintenance people.

* Maintain and update building physical property records of inventory and service equipment;

* The location and purchase of repair parts for all building equipment owned by the school;

* Perform other duties as assigned by the Director of Buildings and Grounds.

Medical/dental/vision insurance, short term life insurance policy, retirement plan, paid time off.