Administrative Assistant I - RSC Solutions : Job Details

Administrative Assistant I

RSC Solutions

Job Location : New York,NY, USA

Posted on : 2025-01-26T19:23:30Z

Job Description :
HybridLong Term ContractResponsibilities:
  • Monitor SVP mailbox, prioritize and respond to critical/time-sensitive matters on behalf of the SVP.
  • Devise and maintain organizational procedures for emails, folders, and digital files, ensuring easy tracking and accessibility.
  • Manage the SVP's dynamic calendar, including internal meetings, conference calls, vendor appointments, and events.
  • Liaise with C-Level staff to assist with executive travel and address concerns.
  • Ensure timely completion of project and action requests assigned by the SVP to Global Travel staff.
  • Maintain supplier/vendor contracts and agreements database, track expiration dates, and ensure timely renewals.
  • Coordinate and book business travel for the SVP.
  • Prepare and organize expense reports for the SVP.
Qualifications:
  • Previous experience supporting executive-level staff (Executive Assistant or Project Management).
  • Strong scheduling, calendar management, and digital file organization skills.
  • Excellent organization, prioritization, and multitasking abilities.
  • Exceptional attention to detail and efficiency.
  • Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint).
  • Strong articulation, grammar, and writing skills for corresponding with senior management and EA teams.
  • Confident presenting and communicating with high-level executives.
  • Ability to create efficient processes and maintain organized filing systems
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