Senior Accounts Payable Coordinator - The Legal Aid Society : Job Details

The Legal Aid Society, the nation's largest and oldest public defense and civil legal services provider is dedicated to a simple yet powerful mission: ensuring that no individual is denied the right to equal justice. For 148 years, we have protected, defended, and advocated for those who have struggled in silence for far too long - working on the front lines and behind the scenes to offer the people we serve the exceptional legal services they deserve. Through our Civil, Criminal Defense, and Juvenile Rights Practices, we offer an unmatched depth and breadth of legal expertise to vulnerable New Yorkers every year in over 200,000 individual legal matters while also impacting millions with effective advocacy, impact litigation and legislative agenda. We are dedicated to blunting the impact of poverty on individuals, families, and communities. The Senior Accounts Payable Coordinator plays a large role in the daily operations of the Accounts Payable department by processing vendor payments and purchase orders. ESSENTIAL DUTIES/RESPONSIBILITIESAccounts Payable Administration

• Record all Accounts Payable transactions in adherence to US GAAP on a timely basis
• Ensure all vendor information to record an invoice is entered accurately in Financial Edge
• Address and resolve vendor inquiries
• Provide excellent customer service with a sense of urgency to both vendors and LAS employees
• Process purchase orders
• Train temps and new hires
• Assist in delegating invoices and check requests submitted to the AP mailbox
• Process and pay vendor invoices
• Gather required documentation for various audits, including program and external audits.
• Provide ad-hoc trouble shooting and technical assistance to other AP team members.
• Assist in overseeing the efforts of gathering required documentation for various audits, including program and external audits
• Document and update Accounts Payable processes as necessary
• Work on monthly analyses for more complex vendors
• Special projects as requested

Professional Development and other duties as assigned

• Participate in continuous professional development
• Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
• Other duties as assigned

QUALIFICATIONSRequired qualifications:

• A bachelor's degree or a combination of 4+ years education or related work experience
• Intermediate knowledge of Excel, including creating and manipulating pivot tables, using basic formulas including various lookups, and ability to review large volumes of data
• Proficient in Microsoft Office Suite or related software

Preferred qualifications:

• BA/BS degree in Accounting, Business Administration, or related field preferred
• Nonprofit experience preferred
• Financial Edge experience a plus

KNOWLEDGE, SKILLS, AND ABILITIESPosition Based Knowledge, Skills, and Abilities:

• Knowledge of topical areas including accounts payable and related workstreams
• Demonstration or performance of specific skills
• Ability to successfully organize and track information or tasks to meet deadlines
• Experience in customer service

Organizational Knowledge, Skills, and Abilities:

• Commitment to Legal Aid Society's mission to secure equal justice before the law for all New Yorkers
• Interpersonal and communication skills that enable healthy and productive working relationships
• Ability to perform duties with the highest regard for confidentiality, integrity, and respect
• Commitment to Legal Aid Society's mission and values

Physical, environment, travel, and other duties required:

• Mostly sedentary, significant time using a computer and monitor; communicating and meeting using video
• Requires occasional or frequent physical movement to perform essential job functions which may include, bending, reaching, pulling, pushing, standing or walking for long periods of time, accessing small spaces
• May or will require travel within NYC, across the five borough region
• Ability to lift 15 pounds on an occasional/routine basis

REQUIRED DOCUMENTS Please submit these documents as a single combined PDF when you apply via the LAS (Legal Aid Society) Recruitment Portal.

• Resume
• Cover letter

SALARY TRANSPARENCY The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles. Salary Range/ Salary: $70,000 - $75,000SALARY AND BENEFITS The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if an offer is made. Click here to read more about the benefits of working at The Legal Aid SocietyHIGHER EDUCATION AND LOAN FORGIVENESS The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs. Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below. studentaid.govhesc.ny.gov/loan-forgiveness-programsOUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us. WORK AUTHORIZATION All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.) HOW TO APPLY All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email [email protected]. As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one's internal deeply-held sense of one's gender which may be the same or different from one's sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one's name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.