Senior Administrative Assistant - Auburn University at Montgomery : Job Details

Position Information

Vacancy Number: S-01138 Position Title: Senior Administrative Assistant Classification Title: Department: Student Affairs Employment Type: Full-Time Duties and Responsibilities:

* Responsible for financial reconciliation for student events, orientation, student involvement and leadership programs.

* Responsible for reconciliation and procurement through TigerBuy.

* Purchase and order items for the department and student organizations.

* Coordinate and complete special or on-going projects/tasks/responsibilities (e.g., coordinate processing of student and/or employee records/forms, close the office; prepare reports; process documents; track/monitor student records/forms; monitor purchase orders).

* Code, tabulate, and assemble fiscal, statistical, and related data; collect and post information into computer or manual filing system; follow acceptable/standard bookkeeping procedures; collect fees and maintain feel collection records; maintain department records/accounts; proofread documents/written materials; type draft/final correspondence for supervisory staff.

* Receive office visitors and/or telephone calls; answer routine questions; screen calls/callers; take messages and/or refer to appropriate personnel; pick-up, sort, and deliver mail.

* Coordinate use of departmental computer systems and enter data- type standard forms, letters, mailing lists, brochures/materials for publication as well as other documents operate office machines (e.g., copier, scanner, fax, calculator, personal computer, typewriter).

* Assumes responsibility for the delivery of program functions or portions of program activities.

* May provide administrative activities to assist programmatic support functions (e.g., payroll).

* May have some assigned duties requiring special training and/or certification.

* Coordinate activities involving the distribution and receipt of information from departments or units within the assigned area.

* Coordinate the work schedules and time keeping of student workers.

Knowledge, Skills, and Abilities:

* Knowledge of basic word processing software and the ability to operate standard PC/PC software applications

* Knowledge of applicable university policies and procedures

* Knowledge of general office procedures

* Knowledge of assigned department forms, rules, etc.

* Interpersonal skills

* Oral and written communication skills

* Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)

* Ability to perform basic mathematical computations

* Ability to respond to several demands at one time.

* Ability to coordinate the work of others

* Problem Solving skills

Minimum Qualifications:

High school diploma or equivalent and three (3) years of general office experience. Specific program-related experience is desired. Education can be substituted for experience.

Job Open Date: 04/30/2024 This posting will remain open until closed: Yes Job Close Date: Salary Band: Special Instructions to Applicants:

If this position is opened until filled (no set closing date), Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

About the University/College

Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don't just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

Quick Link Position Profile Link

Applicant Documents

Required Documents

* Cover Letter

* Resume

* Professional Reference Sheet