Senior Administrative Assistant - SUNY ESF : Job Details

SUNY ESF Research Foundation Office of Research Programs - Senior Administrative Assistant

$50,000 - $53,000 DOQ, excellent benefits.

The Research Foundation for the State University of New York at SUNY ESF is seeking applications for a Senior Administrative Assistant in our Office of Research Programs. For a complete job description and to apply please visit our website at

Job Description:

Title: Senior Clerical Specialist

Unit: Office of Human Resources

Salary: $52K to 58K full time rate, commensurate with experience

Operational need: Monday - Friday 8:00AM - 4:30PM (Friday remote work)

Primary Responsibilities include but are not limited to:

Payroll:

• Checking Research Foundation (RF) exempt and non-exempt records to the RF's Oracle business system
• Notifying employees of discrepancies
• Interprets RF time and attendance rules and regulations
• Following up with RF Central Office to ensure corrections for payroll input are made; vacation payouts are properly computed; and proper documentation is retained
• Answers questions and resolves payroll and time issues for RF employees on campus.
• Ensuring proper communication among the ESF Office of Research Programs, on-campus RF employees, and RF Central Office on new and resolved payroll issues

Human Resources:

• Provide excellent customer service including answering telephone, greeting visitors, and information dissemination for Research Foundation appointments.
• Processing cost transfers between New York State's payroll to RF's Oracle system.
• Prepare and transmit monthly termination notices and employee end of employment letters
• Assist with personnel transactions in a confidential manner

Other:

• Assist with other duties as needed

Requirements:

Required Qualifications:

• Minimum of 3 years progressive experience in an office setting or a combination of higher education and experience.
• Must be highly organized, detail oriented and able to follow up with stakeholders to ensure approvals are obtained and processes are completed
• Strong written and verbal communication skills
• Customer-service oriented with the ability to work within a team and multitask in a fast paced, confidential, deadline-driven environment
• Ability to identify, research and resolve problems, and follow-through on tasks with moderate direction
• Demonstrated proficiency with Microsoft Word and Excel

Preferred Qualifications:

• Knowledge of Oracle Business Systems and Oracle BI Reporting
• Experience with payroll processing
• Experience handling confidential information
• Experience in Conflict of Interest monitoring
• Experience in requesting, collecting and organizing business-related information from large groups of non-business-oriented individuals (e.g. College faculty)
• Experience collecting, analyzing and reporting on large financial data sets

EEO/AA including Veterans and Disabled