Senior Administrative Assistant - Leeward Renewable Energy : Job Details

LRE (Leeward Renewable Energy) is a high-growth renewable energy company forging a sustainable future through integrity, innovation, and positive impact. We own and operate 30 large wind, solar, and energy storage projects across the United States, totaling over 3 gigawatts (GW) of generating capacity.LRE has an ambitious goal of 10GW of operating assets by 2028 and are developing and contracting an increasing pipeline of new projects every year. We take a full-lifecycle approach to our projects, built on a long-term ownership model and a company culture dedicated to our community partners and protecting the environment.Job Summary:The Administrative Assistant's duties and responsibilities include providing administrative support to ensure efficient operation of the office. Will be part of the Business Services department while also supporting the HR department. There is a considerable need for customer service skills, professionalism, accommodation, and the ability to successfully blend with all types of personalities. This position is 100% in-person and timely attendance is required.Essential Functions:•Manage front desk and provide administrative and general administrative support for all staff and all departments.•Responsible for receptionist duties, covering their assigned work desk to ensure that all visitors are greeted, checked in and assisted.•Answer office corporate /main line telephone, transfer calls, take detailed messages and relay messages.•Daily - pick up and distribute mail. Receive and sign delivery packages and ensure they are delivered to LRE recipients.•Responsible for office management support, ensuring that the office operations are running smoothly.•Using an appropriate inventory management system, check inventory and place weekly orders for office, breakroom and facility supplies using approved vendors.•Receive and stock office, breakroom, and facility supply.•Report to Business Services | Manager of Administration and support with assigned projects and SLT support requests.•Place lunch orders for office meetings or in-house events, as needed using the Business Meal Ordering Process.•Support with and maintain FedEx, UPS and other courier account login for all users and complete shipping requests for the corporate office.•Manage outbound and incoming courier deliveries/shipments.•Maintain office and kitchen areas clean and clutter-free.•Coordinate with contractors and service providers on service/product request for office (handyperson, coffee services, snacks vendors, shredder co., etc.)•Support Executive Assistant with travel and expense reports for SLT as assigned.•Notarize company documents and keep track of all notarized documents for auditing.•Maintain files are organized and structured to ensure office efficiency regarding document recall.Qualifications:•Bachelor's degree or equivalent experience•One to three plus years of experience•Texas notary•Interpersonal and diplomatic skills.•Organizational and planning skills.•Discretion/Confidentiality.•Flexibility in work responsibilities.•Meticulous attention to detail and quality of work product.•Must be professional, personable, approachable, and courteous.•Self-motivated; take the initiative and anticipate issues.•Excellent verbal and written communication.Physical Demands:•Position will require sitting for long periods of time as well as occasionally lifting up to twenty pound boxes.Leeward Management Services, LLC is committed to employing a diverse workforce and provides equal employment opportunity for all individuals regardless of race, color, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.Notice to Recruiters and Staffing Agencies: Leeward Renewable Energy (LRE) does not accept unsolicited resumes from recruiting vendors or employment agencies. Only recruiting vendors with a current, signed agreement in place with LRE are authorized to submit resumes for specific, requested positions. All unsolicited resumes and candidate profiles submitted to LRE, or any LRE employee, without an active agreement or written request from LRE's HR Department, will be considered property of LRE. LRE will not be responsible for any fees or expenses associated with unsolicited resumes or candidates submitted in this manner.