Senior Administrative Assistant - Axelon : Job Details

Position Title: Senior Administrative Assistant Location: New York, NY Payrate : $30- $35/hr Role Overview The Senior Administrative Assistant will provide critical administrative support to two Vice Presidents and contribute to the smooth functioning of the Food and Beverage Design Innovation Center. This role supports over 100 designers, requiring strong organizational, coordination, and communication skills to navigate a dynamic, fast-paced environment effectively. Key Responsibilities Executive Support

• Manage and prioritize complex calendar schedules for VPs, coordinating with peer admins and stakeholders.
• Prepare and submit timely Travel & Entertainment expense reports.
• Process P-Card and invoices with accuracy.

Meeting & Event Coordination

• Arrange logistics for internal and external meetings, including venue negotiations, AV, catering, and travel arrangements.
• Provide auxiliary meeting support for Design Leadership.
• Plan and execute internal meetings and corporate events.

Office Administration

• Maintain office operations, including security badge access and quarterly billing submissions via SAP.
• Serve as the primary onsite contact for visitors and provide support to traveling executives.

Cultural Contribution

• Actively participate in culture events and initiatives to promote a cohesive and vibrant team environment.

Documentation & Communication

• Prepare professional materials using Excel and PowerPoint.
• Handle sensitive information with discretion and integrity.

Qualifications

• Experience: 5+ years as an Executive Assistant or in a similar role.
• Education: High school diploma required; Associate's/Bachelor's degree preferred.
• Skills:
  • Strong attention to detail and multitasking capabilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional communication skills (written and verbal).
  • Creative problem-solving and ability to work independently.
  • Team player with a proactive, can-do attitude.
  • Demonstrated professionalism and discretion with sensitive information.