Senior Administrative Coordinator. - Ahlstrom : Job Details

You have a choice of where you want to work! We invite you along on our journey to Purify and Protect, with Every Fiber, for a Sustainable World. We aim to attract, retain, and energize passionate people, like you, by investing in your professional development and providing opportunities for personal growth.Do your values align with ours? Accountability, Growth mindset, One team, Care and a fair and inclusive work environment for everyone, everywhere!We strive to meet the highest standards of corporate citizenship by protecting the health and safety of our team, safeguarding the environment, and creating a long-lasting, positive impact on the communities where we do business. Are you with us?!?About Ahlstrom:Ahlstrom is a global leader in fiber-based materials, supplying innovative and sustainable solutions to customers worldwide. With a commitment to excellence, sustainability, and continuous improvement, Ahlstrom is dedicated to creating value for its stakeholders and delivering superior quality products.Job Summary:We are seeking a highly organized and proactive Assistant to provide comprehensive support to our VP BU, Plant Manager and Head of Global Sales leaders at Ahlstrom. The ideal candidate will also serve as a crucial liaison between the Plant Management leadership team and the broader site employees. This role requires exceptional communication skills, a strong ability to multitask, and a customer-centric approach to foster relationships and ensure smooth operations.Core Competencies: Functional/Technical Skills, Organizing, Priority Setting, Time Management, Approachability, Action Oriented, Results Focused, Business Acumen, Composure, Decision Making, Informing, Written Communication Skills, Planning, Quick Learner, Problem Solving, Interpersonal SavvyKey ResponsibilitiesAdministrative Duties:- Manage office operations, including ordering office supplies, managing vendor appointments with Plant Manager, and maintaining office equipment and inventory levels. - Support HR-related activities, such as onboarding new employees and coordinating training sessions with appropriate logistics planning, food and beverage, meetings with onsite leadership team.- Assist with special projects and other duties as assigned by the executive team.Executive Support:- Manage and maintain schedules, including meetings, appointments, travel arrangements and expense reporting for Medical Business Unit leadership. - Prepare and edit correspondence, communications, presentations, and other documents for the executive team.- Handle sensitive and confidential information with discretion and professionalism.- Assist in the preparation and coordination of meetings, including setting agendas, taking minutes, and following up on action items.Sales Team Coordination:- Facilitate communication between the executive team and the sales department to ensure alignment on strategic objectives and initiatives.- Assist in the preparation of customer sample orders, literature ordering, business cards and shipping.- Coordinate and support sales team meetings and events, including agenda preparation, on-site logistics and follow-up.Customer Engagement:- Serve as a primary point of contact for customers visiting the Windsor Locks site, addressing inquiries and concerns with prompt and professional responses.- Coordinate onsite customer meetings and travel agenda, food, beverage and logistics, ensuring a seamless and positive experience.- Assist in the preparation and execution of customer engagement initiatives, such as newsletters, surveys, and events.Qualifications:- Bachelor's degree - Proven experience as an Executive Assistant or in a similar role, preferably with experience in sales support and customer service.- Exceptional organizational and time-management skills.- Strong interpersonal and communication skills, with the ability to interact effectively with executives, sales teams, and customers.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.- Ability to handle multiple tasks and projects simultaneously in a fast-paced environment.- High level of discretion and confidentiality.- Strong analytical and problem-solving abilities.Benefits:- Competitive salary and performance-based bonuses.- Comprehensive health, dental, and vision insurance.- Retirement savings plan with company match.- Paid time off and holidays.- Professional development opportunities.- Friendly and collaborative work environment.Ahlstrom is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Ahlstrom is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which we are firmly bound. Ahlstrom will not engage in discrimination against, or harassment of, any person employed or seeking employment with our company based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law. About Us.Ahlstrom is a global leader in combining fibers into sustainable specialty materials. Our purpose is to Purify and Protect, with Every Fiber, for a Sustainable World. Our vision is to be the Preferred Sustainable Specialty Materials Company for all our stakeholders. Our three divisions, Filtration and Life Sciences, Food and Consumer Packaging, and Protective Materials, address global trends with safe and sustainable solutions. Our net sales in 2023 amounted to EUR 3.0 billion and we employ some 7,000 people.Learn more at www.ahlstrom.com