Senior Administrative Specialist - Town of Garner, NC : Job Details

Salary: $44,990.40 - $58,489.60 AnnuallyLocation : Garner, NCJob Type: Full TimeJob Number: 2024-00049Department: EngineeringOpening Date: 10/08/2024Closing Date: 10/20/2024 11:59 PM EasternDescription The Town of Garner's Engineering Department is seeking a friendly, organized Senior Administrative Specialist to contribute to the success of a busy team. This crucial role will be directly involved in all functions of the Engineering Department, including implementation of high-profile capital projects, management of the Town's stormwater program, design and inspection of public infrastructure, and management of transportation needs in a rapidly growing town. This position will report to the Engineering Director. Examples of Duties

• Provides customer service requiring considerable knowledge of the department's services, regulations, and procedures; answers a variety of questions from coworkers, public officials, and the general public; secures information via telephone or personal contact; selects appropriate materials to answer questions; explains the rationale of answer and often handles the inquiries independently; takes and handles routine complaints; refers precedent-setting issues to others to resolve.
• Interprets complex rules, regulations, and information on the program and organization's operating standards; explains legal aspects of the office functions and its impact on citizens and the community.
• Collects and reviews data; may conduct research; compiles records and reports; creates or edit tables, spreadsheets, or databases to generate report information; maintains program files.
• Performs accounting, and budget monitoring functions for the department including monthly reports and reconciliations; purchases operating supplies and materials; compiles information for the department budget and may assist with developing a draft budget for the department; may compile information, research revenues and provide recommendations on equipment and technology upgrades; collects fees and provide receipts.
• May perform specialized financial and budget support functions such as monitoring grant funds and requesting reimbursements based on program activities, making bank deposits, producing end-of-month adjusting entries, and assisting with projecting costs and expenditures for the budget.
• Drafts and composes correspondence and prepares for review of various scheduled and special reports for senior management and various government agencies; reviews and verifies records and reports for correct information; identifies potential inconsistencies and resolves discrepancies.
• Handles confidential or sensitive technical information appropriately.
• Schedules meetings and provides meeting arrangements; may prepare meeting agendas; may make travel arrangements and process travel reimbursements.
• May take and transcribe meeting minutes for internal meetings or for appointed boards or committees.
• Receives, screens, and distributes mail, documents, and other materials according to general knowledge of the work unit's operations and key personnel.
• May coordinate or assist with the work of others, typically in their absence.
• Performs related duties as required.

Minimum Qualifications Applicants must have:

• an Associate's degree and at least three years of administrative support experience including strong public contact; OR
• a high school diploma (or equivalent) and at least five years of administrative support experience including strong public contact.

Applicants must be proficient with Microsoft Word, Excel, PowerPoint, and Teams.Additional experience using LaserFiche or similar software for records retention is desired.Previous bookkeeping, contract administration, and/or construction management experience is preferred. Additional InformationThe salary range shown is the hiring range. The full salary range is $44,990.40 - $71,988.80.The starting salary will be determined based on the selected candidate's skills and qualifications. Equal Opportunity EmployerThe Town of Garner offers the following comprehensive benefits package to all regular, full-time employees:

• Employer-paid Medical Insurance with optional dependent coverage
• Employer-paid Dental Insurance with optional dependent coverage
• Participation in the North Carolina Local Government Employees' Retirement System (LGERS)
• Five percent (5%) employer contribution to the NC 401k
• Employer-paid Employee Life Insurance
• Employer-paid Short-term Disability insurance
• Paid Vacation Leave
• Paid Sick Leave
• Paid Parental Leave
• Paid Family Illness Leave
• Paid Bereavement Leave
• Paid Preventive Care Leave
• 13 Paid Holidays (Plus a Floating Holiday)
• Paid Community Involvement Leave
• Paid Wellness Leave
• Flexible Spending Accounts
• Tuition Reimbursement
• Employee Assistance Program
• Employee Referral Bonus
• On-site Wellness Center
• Free membership to the Garner Recreation Center
• Membership with Local Government Federal Credit Union
• Membership with Civic Federal Credit Union
• Optional Supplemental Life Insurance
• Optional Vision Insurance
• Optional Accident & Cancer/Critical Illness Insurance
• Optional NC 457b Supplemental Retirement Plan

01 What is your highest level of education?

• Some High School
• High School Diploma or Equivalent
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate

02 How many years of administrative support experience do you have?

• None
• Less than 3 years
• 3-5 years
• More than 5 years

03 Are you proficient at using Microsoft Word?

• Yes
• No

04 Are you proficient at using Microsoft Excel?

• Yes
• No

05 Are you proficient at using Microsoft PowerPoint?

• Yes
• No

06 Are you proficient at using Microsoft Teams?

• Yes
• No

07 Do you have experience with LaserFiche (or similar document retention software)?

• Yes
• No

08 Do you have previous bookkeeping experience? If yes, details should be included in the work experience section of your application.

• Yes
• No

09 Do you have previous contract administration experience? If yes, details should be included in the work experience section of your application.

• Yes
• No

10 Do you have previous construction management experience? If yes, details should be included in the work experience section of your application.

• Yes
• No

11 How many years of experience in municipal government administration do you have?

• None
• Less than 2 years
• 2-5 years
• More than 5 years

12 The Town of Garner recognizes current employees who refer an eligible applicant for an employment opportunity. To ensure proper recognition, please provide the first and last name of the current Town of Garner employee who referred you to this position. Leave blank if this does not apply. Required Question