Senior Administrative Support Specialist - Oklahoma State University : Job Details

Position Details

Req ID:

req18881

Position Title:

Senior Administrative Support Specialist

Position Type:

Staff Full-Time

Position Number:

BS9556

OSU Campus:

Stillwater

Department:

Agricultural Ed, Comm & Leadership

Location Address:

448 Ag Hall, Stillwater, OK 74078

Hiring Supervisor:

Shane Robinson

Hiring Range:

(Contingent upon available funding):

15.00 - 20.00, Hourly

Work Schedule:

Monday through Friday, 8am - 5pm with one hour for lunch

Faculty Appt Period:

Job Summary:

About Us: The Department of Agricultural Education, Communications and Leadership is dedicated to developing students into well-rounded agricultural professionals, educators, communicators and leaders. Our faculty and staff work closely with students inside and outside of the classroom to create a family atmosphere to help you feel this is a place you can call home. Stop and stay awhile to see for yourself! For more information, visit our site:

Job Duties: Coordinates departmental graduate program and provides independent, primary support for extension, teaching and research faculty. The applicant is responsible for graduate student payroll operations in coordination with department head staff. Creates and maintains various student databases and files. Maintains thesis and dissertation list. Provides excellent coordination of travel arrangements for faculty and graduate students. Provide coordination and assistance to student organizations for activities and programs. Serve as training coordinator to the department for all safety training, Title IX, Title VII, IT Security and other required training programs. Work in tandem with the department head and staff for the coordination and execution of scholarship awards and events. Provide administrative support to teaching, research and extension programs including Cowboy Journal, study abroad, graduate student comprehensive exams. Maintain graduate student and undergraduate student files.

Our office is a modern, open-plan space that fosters collaboration and creativity. We have common open space office noise with dedicated space for needed quiet meetings. Teams work closely together, sharing ideas and solutions in a supportive atmosphere. Our company culture values positive attitudes, teamwork, and always being service oriented.

There are lots of great reasons to work at OSU, check out our great benefits and eligibility at

Special Instructions to Applicants

Applicants should submit a resume, cover letter, and contact information for three professional references.

Education & Experience

Position Qualifications:

Required Qualifications: High School/GED with 3 years of customer service experience. Post-secondary education may be substituted for experience.

Proficient in Microsoft Office Suite including Word, Access, Powerpoint, Outlook and Excel.

Preferred Qualifications: Bachelor's degree with 2 years of customer service experience.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.