Senior Billing Specialist - Cobalt Recruitment : Job Details

This range is provided by Cobalt Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$105,000.00/yr - $125,000.00/yr

Additional compensation types

Annual Bonus

Finance and Accounting Recruitment Consultant at Cobalt Recruitment

An expanding global law firm located in the Financial District is looking to hire a Senior Billing Specialist. Due to their rapid growth, they are looking to build out a new Billing team. As a Senior Billing Specialist, you'll have the opportunity to work with multiple different partners in this role. The ideal candidate will have 5-7 years of legal billing experience while holding exceptional professionalism and communication skills.

Responsibilities:

• Proactively communicate and meet regularly with key members of the Practice Group and partner with them to ensure the billing process is running smoothly.
• Establish effective & open lines of communication with clients' financial team so that the firm's invoices are processed expeditiously. Troubleshoot client invoice related issues and escalate as needed.
• Continually monitor WIP, aged A/R, and unapplied cash. Review inventory, including on-account invoices to ensure WIP is relieved in a timely and accurate manner.
• Assist with onboarding new team members. Provide training and guidance on accounting functions, firm policies, processes, and procedures.
• Evaluate workload and provide direction to team members regarding prioritization of competing tasks.
• Document and update Partner & client billing protocols as needed.
• Ensure matters are setup and maintained in accordance with client and Partner requirements. Necessary e-billing task and activity codes are incorporated in matter details, alternative fee arrangements (AFAs) are setup where applicable, and setups are compliant with client's billing requirements.
• Process complex billing accurately and efficiently in accordance with the client's fee agreement and Outside Counsel Billing Guidelines. Perform revisions as per Partner instructions while keeping with firm policy.
• Prepare, transmit and ensure successful submission of e-bill(s) and work with the Ebilling team or client to resolve rejection issues.
• Communicate and effectively work with clients, vendors, attorneys and other administrative departments within the Firm to provide a solution-oriented customer service experience.
• Confirm compliance with the firm's accounting and ensure integrity of the firm's financial and operating information.

Qualifications:

• Bachelor's degree in accounting or related field.
• 5-7 years of billing experience within Professional Services. Coming from a law firm is a plus.
• Experience working with 3E, Aderant, or similar E-billing software.
• Excellent verbal and written communication skills required.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Accounting/Auditing, Finance, and Legal

Industries

Law Practice, Professional Services, and Financial Services

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