Senior Executive Assistant Manager - Wayfair : Job Details

Senior Executive Assistant Manager

Wayfair

Job Location : Boston,MA, USA

Posted on : 2024-11-16T04:45:58Z

Job Description :

Wayfair Senior Executive Assistant Manager Boston, Massachusetts Apply Now

This position is a hybrid in-office role that works out of our Boston HQ. Monday-Thursday will be working in office and Friday is WFH. This is not a virtual / remote position.

Wayfair, one of thelargest omnichannel retailers of home furnishings and housewares in the United States, has an immediate need for a Senior Executive Assistant to manage the day-to-day activities for our Enterprise Leadership members and lead both the Corporate Travel and EA program for Wayfair. This is a fantastic opportunity for the right individual to support the senior leaders and employees of one of the fastest-growing companies in Boston, MA!

The ideal candidate will bring strong organizational and planning skills, detail orientation, a high sense of urgency, a sense of humor, and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable.

Wayfair's team of Executive Assistants play a crucial role in supporting executives. Their responsibilities include scheduling and coordinating meetings, managing travel arrangements, handling personal tasks (such as errands and appointment scheduling), and serving as the primary point of contact for visiting executives and major corporate investors. In this role, this person will also directly manage multiple senior EAs and shape the ongoing evolution of our EA program.

Wayfair's travel program sets our global corporate travel strategy focused on ensuring smooth and safe travel at efficient spend. This position offers a unique opportunity for an experienced executive assistant looking to elevate their career.

Key Responsibilities:

  • Support our Chief Financial Officer/Chief Administrative Officer and our Chief People Officer.
  • Day-to-day administration and coordination of all areas of executive support.
  • Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency.
  • Schedule and coordinate numerous weekly and ad hoc meetings, ensuring that all details are managed and communicated effectively with all parties.
  • Handle all aspects of travel arrangements, both international and domestic, with the ability to make frequent revisions as necessary.
  • Manage business expenses for executives, ensuring timely and accurate processing after each trip.
  • Manage and draft communications on behalf of their leaders.
  • Provide logistical support for large in-office events, including Investor meetings, All Company Meetings, and employee holiday parties.
  • Interact with key internal and external contacts, investors, and other C-level individuals in a professional manner.
  • Make business and process efficiency recommendations on travel program and project activities in line with business goals and objectives.
  • Manage our travel and travel payments vendors.
  • Ensure smooth day-to-day travel booking and traveler support.
  • Administer and monitor the travel policies, guidelines and spend to deliver efficient travel.
  • Must be able to represent the team in a positive way to people outside the company.
  • Act as a point person for visiting executives and large corporate investors.
  • Act as a direct manager for 3-5 other senior EA leads.
  • Coach and mentor our Executive Assistants in achieving their long term career goals.
  • Work closely with the EA Leads and other leaders at Wayfair to expand and enhance our talent development program for our Executive Assistants.
  • Thrive in a fast-paced workplace by effectively multitasking and managing competing priorities.

    • Qualifications:

  • Bachelor's Degree.
  • 7+ years of meaningful prior experience as an executive assistant, chief of staff, or other business operations role, including at least 5 years as a manager.
  • Experience in working with multiple leaders at once.
  • Demonstrable success in talent development and growing direct reports into expanded or new roles.
  • Ability to be assertive and give push-back as needed.
  • Meticulous attention to detail and strong planning and forward-thinking capabilities.
  • Demonstrated ability to anticipate needs and situations before they are fully developed.
  • Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet).
  • Excellent written, verbal, and presentation skills.
  • Extremely high level of discretion pertaining to confidential information.
  • Flexible and able to handle ad hoc issues that may arise outside of core business hours.

    • Wayfair is one of the world's largest online destinations for the home. Whether you work in our global headquarters in Boston or Berlin, or in our warehouses or offices throughout the world, we're reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you're looking for rapid growth, constant learning, and dynamic challenges, then you'll find that amazing career opportunities are knocking.

    No matter who you are, Wayfair is a place you can call home. We're a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair – and world – for all. Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.

    Your personal data is processed in accordance with our Candidate Privacy Notice. If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at [email protected].

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