Senior Hospital Supply Coordinator - Louisiana State University : Job Details

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through My Draft Applications located on your Candidate Home page.Job Posting Title:Senior Hospital Supply Coordinator Position Type:Professional / Unclassified Department:LSUAM VetMed - VTH - Admin - HO - SS - Hospital Supply (Courtney D Manske (00073589) (Inherited)) Work Location:Veterinary Medicine Building Pay Grade:Professional Job Description:The Senior Hospital Supply Coordinator will provide support to the Veterinary Teaching Hospital, Hospital Supply Operations. It is essential that this person has experience with supply distribution and maintaining inventory levels. The employee in this position is responsible for attending to the routine supply needs of internal clients (i.e. Veterinary Teaching Hospital clinical departments, and occasionally research departments throughout the School of Veterinary Medicine).Job Responsibilities:55% - Manages the stock of hospital supply inventory by keeping current stock counts, ordering from suppliers as needed/warranted, and restocking to maintain proper inventory levels in accordance with rules, regulations, and policies of the department. Ensure organization and efficiency is maintained by utilizing BarCloud Inventory Software. Proper maintenance and accuracy of inventory may involve physical walk-bys to identify out of stock items as compared to the software data, working with the Operations Manager to coordinate inventory counts according to fiscal year and other demands as needed, and/or selective inventory audits.20% - Arranges for back stock/overstock supplies to be rotated to maintain a First In First Out (FIFO) inventory system and keep adequate quantities of supplies on hand to prevent interruption in workflow. Works to resolve discrepancies. Successfully receives inventory items and coordinates restock of those items, and submits receipt confirmation to the Business Office in a timely manner. Compiles information from various sources and prepares reports.10% - Ensures incoming orders (through BarCloud and Cornerstone) are fulfilled by staff as well as walk-in orders. Communicates with VTH departments regarding fulfillment timelines, polices, issues, etc. Maintains integrity of workspace and inventory control by ensuring Hospital Supply staff are the only parties involved with stock except where explicitly discussed. Oversees the delivery of supply orders to VTH departments and Omnicell locations throughout the hospital.10% - Maintains inventory by conducting quarterly physical counts, reconciling variances, and inputting data. Audits departments for expired goods quarterly and follows disposal protocols. Ensures any heavy equipment used in warehouse operations is properly maintained and user training is complete.5% - Assists Operations Manager to accomplish warehouse organization mission by completing related tasks as needed (other duties as assigned).Minimum Qualifications:Bachelor's degreeLSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If a candidate does not meet the minimum qualifications as listed, but have significant experience within the major job responsibilities, we welcome their application.Special and Physical Qualifications:Required to be capable of lifting up to 50 pounds, standing, sitting, walking, bending, reaching above the shoulder, reaching below the shoulder, and pushing/pulling.Emergency Essential Personnel - This position may be required to report to campus in times of emergency and/or closure per PS-18.Vehicle Operation - University employees whose principal responsibilities of employment include operating a vehicle, performing maintenance on a vehicle, or supervising any public employee who operates or maintains a vehicle and positions with an expectation to travel will require an MVR and are subject to drug screens per PM-33/PS-67/FASOP HR-04.Additional Job Description:Special Instructions:Please provide your cover letter, resume, and three professional references including name, title, phone number and e-mail address. A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.Please attach ALL required documents under the Resume/CV section of your application. Posting Date:June 27, 2024 Closing Date (Open Until Filled if No Date Specified):Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.Essential Position (Y/N):Y LSU is an Equal Opportunity Employer and SAME Agency:LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ([email protected]).HCM Contact Information:For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-###-#### or email [email protected]. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.