Senior Human Resources Analyst - City of Des Moines Washington : Job Details

Closing Date\nOpen until filled. First review on December 11, 2024\nTo Apply\nComplete the online application at https:\/\/desmoineswa.applicantpro.com\/jobs\/and attach a resume and cover letter explaining how youmeet the requirements.\nSalary: $88,033.00 - $107, 017.00\/annually per DOE\nNature of Work\nUnder the general supervision of the Assistant City Manager, this position plays a key role in the development and implementation of human resources (HR) programs, policies, and procedures. The Senior HR Analyst provides high-level technical and analytical support across multiple HR functions, including recruitment and selection, benefits administration, wage and salary management, employee and labor relations, safety andwellness programs, and legal compliance. A broad knowledge of HR functions, including federal and state laws, is necessary to ensure effective decision-making. This role requires strategic thinking, advanced technical skills to analyze and manipulate complex data, and the ability to lead complex HR projects, processes and initiatives. The incumbent will be tasked with identifying opportunities for process improvements and implement solutions that align with HR best practices and City policies.\nThe incumbent must be proactive, forward-thinking, and capable of working independently to anticipate and address HR challenges. The role demands exceptional verbal and written communication skills to prepare and present complex reports, studies, and policy recommendations. Collaboration with the Assistant City Manager and other departments will be essential to achieving organizational goals and improving HR operations.\nEssential Functions\nHUMAN RESOURCES INFORMATION SYSTEM:\n\nAudits, processes, and maintains personnel transactions in the payroll\/HRIS system, ensuring data accuracy and compliance.\nEnhances HRIS functionality and reporting by working closely with IT and relevant departments to implement new modules, streamline data processes, and develop customized reports that support data-driven decision-making and improve HR operations.\n\nRECRUITMENT AND SELECTION:\n\nUtilizes and maximizes recruiting software to facilitate employee recruitment including job postings; forwards applications for review; prepares and tracks applicant listings and submits response letters; schedules and coordinates interviews; answers applicant questions regarding City employment procedures.\nWorks with Hiring Managers to develop effective job postings, interview questions and efficient recruitment processes with successful results.\nCreates, drafts, and update job descriptions for all positions within the organization, ensuring accuracy, consistency, and alignment with the City's needs, goals, and compliance standards.\nMay serve as Civil Service Chief Examiner.\n\nLEAVE ADMINISTRATION:\n\nEducates employees and managers on their rights and responsibilities under state and federal leave laws (e.g., FMLA) and the City's leave policies.\nReviews and assesses employee eligibility for leave, interprets medical certifications, and makes decisions regarding leave approval, tracking, and documentation.\nActively manages complex leave cases, providing guidance to employees and managers, and explores reasonable accommodations in accordance with applicable laws and policies.\nProvides training for managers on proper leave tracking, ensuring compliance with all relevant regulations and internal procedures.\n\nBENEFIT ADMINISTRATION:\n\n\nOversees the administration of employee benefits programs, ensuring accurate processing of benefits data and providing employees with information about available benefits.\n\n\n\n\nAdministers the annual benefits open enrollment period, working closely with Payroll and external vendors to ensure accuracy in benefits elections and payroll deductions.\n\n\n\n\nSupports the City's Wellness Program, assisting the Wellness Coordinator in meeting Well City certification milestones and promoting employee health and wellness initiatives.\n\n\nCLASSIFICATION AND COMPENSATION:\n\nAnalyzes and maintains employee classification structures and compensation policies, ensuring they are up-to-date and aligned with industry standards.\nConducts salary surveys and provides compensation recommendations based on market trends, internal equity, and fiscal constraints.\nReviews job audits and job evaluation requests, recommending changes to classifications, job descriptions, and FLSA exemption status as necessary.\nCollaborates with leadership to revise classification structures and create new job specifications to reflect evolving job duties and organizational needs.\n\nRECORD MANAGEMENT AND COMPLIANCE:\n\nEnsures the accurate capture, auditing, and tracking of HR data, including new hires, promotions, pay adjustments, performance evaluations, and compliance activities.\nLeads efforts to digitize HR records and automate manual processes, improving the efficiency and security of personnel data management. \nMaintains official personnel files, confidential medical information, and recruitment records, working with the Public Records Analyst to comply with retention policies and public records lawas. \nParticipates in development and modification of HR policies, procedures, and systems, ensuring best practices are followed in all HR operations. \n\nTRAINING AND STRATEGIC DEVELOPMENT:\n\nDesigns and delivers training programs to City employees on HR functions, including compliance with policies, best practices, and the use of HR systems.\nWorks closely with department managers to identify HR-related challenges and develops strategic solutions to improve HR processes and business outcomes.\nRecommends and implements administrative and technological improvements to HR processes, optimizing efficiency, reducing errors, and enhancing service delivery.\nDevelops onboarding materials and conducts new employee orientation, ensuring a smooth transition for new hires and proper completion of HR documentation.\nLeads initiatives to improve HR capabilities, fostering a culture of continuous learning, compliance, and employee development.\n\nGENERAL ADMINISTRATION:\n\nPerforms confidential administrative support for the Assistant City Manager.\nCreates and maintains HR related calendars for hiring, onboarding, benefits, and other areas, as assisgned.\nMaintains City's intranet website to ensure information relevant to employees is available electronically. \nEstablishes and maintains cooperative, effective working relationships with co-workers, other City employees, and the general public using principles of good customer service.\nReports for scheduled work with regular, reliable and punctual attendance.\nPerforms other duties as assigned, including but not limited to being assigned to work in other functional areas to cover absences or relief, equalize peak work periods, or balance the workload.\n\nNecessary Knowledge, Skills, and Abilities\nKnowledge of:\n\nFederal, state and local laws regarding personnel policies and practices.\nHR Information Systems (HRIS).\nPrinciples and best practices of human resources functions.\nMethods and techniques for conducting analytical studies of administrative and management practices.\nMicrosoft Office Suite products.\n\nAbility to:\n\nPerform a variety of professional human resources duties.\nProvide technical information and assistance to others concerning employment policies and personnel transactions.\nResearch complex issues and developing recommended action; to carry out assigned projects to completion. \nDevelop and install new methods and procedures.\nRead, interpret, apply and explain rules, regulations, policies and procedures.\nAnalyze and make recommendations on administrative, management and procedural practices.\nDeal effectively with employees, management and the public on a one-to-one or group basis Communicate effectively, verbally and in writing.\nMaintain cooperative and effective working relationships.\nOrganize and summarize complex material; to compose effective correspondence independently and to take notes quickly and accurately.\nPlan, organize and schedule office priorities.\nUse independent judgment and initiative.\nDiscreetly handle confidential and politically sensitive matters.\nWork both independently and within a collaborative team-oriented environment; contribute openly, respectfully disagree, understand the ideas of others, listen well and work for consensus.\nConsiderable knowledge of English grammar, spelling and composition.\nOperate office tools and equipment and knowledge of general office practices and procedures.\nProficient with HRIS, Payroll and similar employee management software.\n\nMinimum Qualifications\n\nBachelor's degree in Business Administration, Human Resources or related field AND;\nFive years' of progressively responsible human resources experience.\nPublic sector experience highly preferred.\nPHR, SPHR, SHRM-CP or SHRM-SCP certifications preferred.\nA combination of experience and training enabling the individual to perform the position's essential functions may be considered.\nPossession of and the ability to maintain a valid Washington State Driver's License throughout employment with a good driving record.\n\nSpecial Requirements\n\nSuccessful completion of a criminal history and pre-employment background check.\nBecause of the known effects of tobacco use, the City of Des Moines does not hire applicants who use tobacco products.\n\n\nWorking Conditions and Physical Abilities\n\nWork is performance in an office environment although some travel and night meetings are required. The position requires continuous decision making, interpersonal skills, teamwork, creativity, customer service, training\/supervision, performance of basic and advanced math, discretion, presentation\/teaching, problem analysis, negotiation, mentoring, independent judgement and\/or action; and the ability to read, understand, write and speak English.\nThe position requires continual talking, hearing, and sitting; frequent fingering, feeling, grasping, handling and repetitive motion of hands and wrists; occasional standing, walking; rare reaching, bending, and climbing. Must be able to push, pull, lift, and carry 20 pounds. \n\nEqual Opportunity Employer\n\nThe City of Des Moines is committed to hiring a diverse workforce, and all qualified applicants, including those from all ethnic backgrounds and persons with disabilities, are encouraged to apply. The City is an Equal Opportunity Employer and does not unlawfully discriminate based on race, sex, age, color, religion, national origin, marital status, sexual orientation, veteran status, disability status, or any other basis prohibited by federal, state, or local law.\nIn accordance with the Americans with Disabilities Act, an employer is obligated to make a reasonable accommodation only to the known limitations of an otherwise qualified individual with a disability. In general, it is the responsibility of the applicant or employee with a disability to inform the employer that accommodation is needed to participate in the application process, perform essential job functions, or receive equal benefits and employment privileges.\n\nGeneral Information\n\nThe statements herein reflect general details as necessary to describe the principal functions for this job classification, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. \n ,