Senior Human Resources Analyst - Sonoma County Library : Job Details

Salary : $106,142.40 - $132,558.40 AnnuallyLocation : CA, CAJob Type: Full-TimeJob Number: 202300081Division: Human ResourcesDepartment: Human ResourcesOpening Date: 12/12/2024Closing Date: ContinuousDescriptionSonoma County LibraryAnnounces an Employment OpportunitySENIOR HUMAN RESOURCES ANALYST - ROHNERT PARK HEADQUARTERS40 HOURS PER WEEK - FULL TIME The Sonoma County Library is looking for a seasoned human resources professional committed to the principles of equity, inclusion and diversity who is ready to take the next step in their career. If you are ready to joina group of dynamic individuals in a fast-paced environment, Sonoma County Library is the place for you!THE POSITION: Please see the attached job specifications for full details about this position.Under direction of the Human Resources Manager, this positionperforms system-wide training and orientation, identifies training needs and develops materials; Assists Human Resources Manager with employee and labor relations, policy development and implementation, and other assigned areas as needed; Performs functional supervision and may act as supervisor inthe absence of department management.TYPICAL DUTIES include, but are not limited to:

• Develops and updates various Human Resources training curricula for assigned area(s) and presents associated training to employees and supervisors/managers.
• Maintains an accessible on-line learning management system (LMS)
• Designs and coordinates the implementation of a training program that includes needs assessment, learning objectives, course content and materials, and training program evaluation.
• Drafts, recommends, and implements procedures and processes pertaining to training, conferences, and other staff development related functions as needed.
• Assists staff in developing content in their area of expertise.
• Provides coaching of employees on individual, education, and professional development objectives relating to Library employment.
• Utilizes a variety of training methods, such as classroom instruction, web-based instruction, group discussions, hands-on demonstrations, simulations, team exercises, computer-based training, and other methods.
• Selects or develops, updates, maintains and evaluates training curriculum and resource material.
• Provides information required in conducting disciplinary investigations and EEO investigations when necessary.
• Responds to inquiries from State and Federal regulatory agencies.
• Assists in labor relations and negotiations including the service bulletins, documents to support side letters, Commission agenda items and related documents.
• Assists in providing supporting documentation to resolve employee grievances and information requests.
• Provides information to assist in negotiations such as labor costing data or other reports from the human resources information system (HRIS).

KNOWLEDGE OF:

• Principles and practices of statistical research and presentation methods.
• Principles of organization and management.
• Computer systems and software applications used in Human Resources management.
• Legal and professional standards and procedures for the development, administration, and validation of assessment instruments.
• Principles/methods of supervision, coaching, training, and customer service.
• Report format, content, and preparation.
• Principles and practices of program development, administration, and evaluation.
• Record keeping principles and procedures.

ABILITY TO:

• Communicate effectively, including the ability to prepare and present reports orally and in writing to a wide variety of audiences including professional, legislative, and public groups.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Read, analyze, evaluate and summarize written materials and statistical data; apply statistical formulas; collect, analyze and interpret a wide variety of employment related information and data.
• Establish and execute comprehensive work plans in a timely and competent manner.
• Interpret and apply regulations, policies, and guidelines.
• Evaluate and develop improvements in operations, procedures, policies, and/or methods.
• Make sound, independent decisions within established policy and procedural guidelines.

MINIMUM QUALIFICATIONS: Education and Experience: A Bachelor's degree from an accredited college or university in public or business administration, human resource management, industrial organizational psychology, or a closely related field and a minimum of three (3) years of progressively responsible professional experience in public human resources or personnel administration in one or more of the following areas: recruitment/selection; position classification and compensation, employee development and training, labor relations, classification/compensation, risk management, benefits and leaves, or other closely related human resources functional areas. At least one year of supervisory or lead experience.SALARY RANGE: $51.03/hour - $63.73/hour plus benefitsCLOSING DATE: Until Filled; First Review on Monday, January 6, 2025 at 5:00 PMMAY 2017REV: FEB 2023FLSA: EXEMPTHUMAN RESOURCES ANALYST/SENIOR HUMAN RESOURCE ANALYSTConfidential DEFINITION This position performs journey level human resources duties in the administration of one or more of the following areas of human resources: recruitment and examination, classification and compensation, employee benefits, employee/labor relations, employee training and development programs, workers' compensation, leave management; develops, plans, implements and administers assigned program responsibilities; conducts research, analysis and preparation of reports; and performs other related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Human Resources Manager. This is not a supervisory class, however, incumbents may act as a lead over technical and clerical staff; however, the Senior Human Resources Analyst will perform functional supervision and may act as supervisor in the absence of department management. Class Characteristics This is a journey level position, fully competent to independently perform professional assignments within general policy and procedural guidelines. Responsibilities require the application of analytical processes, and the evaluation of alternative courses of action; the Senior Human Resources Analyst is assigned significant responsibilities at a lead or advanced journey level that require specialized knowledge, skills, abilities, and experience, and exercise independent judgment in the performance of their duties. Advancement to the Sr. Human Resources Analyst class is not flexible and is dependent upon position allocations. This class is distinguished from the Division Manager - Human Resources in that the latter performs full supervisory and management duties for the department, as well as responsibilities for the overarching goals for multiple program areas within human resources. Examples of typical JOB FUNCTIONS (Illustrative Only)Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.Each incumbent in the classification may not perform all the duties listed below depending upon the program(s) for which he/she is responsible. Also, the listed duties are not necessarily inclusive of all duties that may be assigned. Essential Duties

• Cultivates, fosters, and maintains positive working relationships with managers, supervisors, employees.
• Represents the Human Resources Department in interdepartmental, interagency, and public meetings; serves on committees and task forces as assigned.
• Assists with providing counsel and assistance regarding employee relations matters including performance evaluations, corrective actions, grievance investigations, and negotiation preparation.
• Maintains understanding of and interpretation of memoranda of understanding for all bargaining units.
• Coordinates and trains assigned clerical and technical staff; and directs the work of assigned staff.
• Utilizes computer software applications to support and conduct activities in area of assignment.
• Develops procedures and recommends policies for assigned area(s) and identifies and implements improved methods of operation.
• Performs complex and specialized assignments and projects related to assigned program(s), independently acts as project and technical lead for such assignments; coordinates consultant activities as necessary; plans, coordinates, and reviews the preparation of various reports, correspondence, statistics, and publications.
• Provides consultation to department supervisors, managers, and work groups in assigned areas.
• Understands, interprets, and applies city, state, and federal human resources laws and regulations.
• Prepares agenda items for the Library Commission.
• Conducts research and analysis on human resources topics.
• Understands basic budgeting techniques.
• Analyzes and evaluates data, incorporating determinations into recommendations.
• Drafts correspondence and prepares reports on a wide variety of technical, professional, and legal matters.
• Provides information to management for preparation of the department annual budget.
• Utilizes computer software and/or human resources - related information systems to perform duties, and train users on same.
• Performs other duties as assigned.

An incumbent in this classification may be assigned to one or several program areas, an exhaustive list of program-area specific duties is not provided. In addition to the duties listed above, the following duties are considered essential for positions in the following divisions: Recruitment/Selection

• Plans, schedules, and coordinates recruitment and examination activities for a variety of job classifications.
• Develops, plans, and coordinates the development of recruitment plans and creative outreach techniques to attract a diverse applicant pool; oversees the preparation of job announcements, employment advertising and other recruitment materials; attends job fairs and other events to publicize Library job opportunities.
• Develops, coordinates, and administers the recruitment and examination process; including designing and developing job related selection procedures; evaluates and screens employment applications; develops examination schedules and develops, administers, and evaluates oral, written, and performance tests, and other assessment instruments.
• Performs statistical analysis of examination results.
• Provides information and advice to job applicants and the public concerning employment opportunities and examination procedures.
• Provides metrics of human resources transactions and other related reporting.
• Maintains the human resources information system (HRIS).

Classification/Compensation:

• Conducts classification studies, including conducting job analyses by auditing positions by questionnaires and interviews, reviews the classification system, recommends the allocation of positions to new or existing classifications.
• Writes comprehensive classification study reports to include recommendations and preparing and revising classification specifications.
• Responds to compensation and classification survey requests; conducts salary surveys; assists in analyzing salary data and preparing statistical and other related reports; remains current on FLSA law and its interpretation; acts as a subject matter expert in this area.
• Performs job and pay analysis of individual positions, classes, and series of classes, and assesses both internal and external data.
• Coordinates with internal customers to complete these activities.
• Responds to requests from external customers.
• Maintains the library's salary schedules in accordance with Public Employment Relations Law.
• Serves as primary organizational contact for system wide classification and compensation studies.
• Calculates salary offers for new hires/promotions to ensure equity and compliance with the MOU and other organizational policies.

Benefits and Leaves Management:

• Assists in the development of operating procedures for effective processing of benefit programs, including researching and writing draft benefit policies.
• Ensures timely and accurate benefits enrollments including the administration of the annual open enrollment process.
• Assists with education and problem resolution relating to employee benefit questions and issues.
• Coordinates, tracks and oversees employee leaves; oversees Library's leave programs, works with counsel to ensure legal compliance; develops related policies and procedures; educates employees and managers on policy and legal compliance; makes recommendations regarding reasonable accommodation requests.
• Coordinates medical, dental and vision plans and contracts as well as other benefit plans such as life and disability insurance programs.
• Evaluates and makes recommendations on various benefits options and insurance carriers, plan administrators, healthcare providers, third party vendors to meet organization needs.
• Provide direction and coordination to staff regarding Public Employees' Retirement System (PERS) matters; provides assistance and direction on all matters of legally mandated and Library leaves including: FMLA, CFRA, PDL, and others provided under the MOU.
• Provides direction and training to Library employees, supervisors, and managers on medical leave management activity.

Risk Management/Workers' Compensation:

• Coordinates and administers the Library's Workers' Compensation program, incorporating existing laws, policies and procedures and provides training to managers and staff.
• Reviews workers' compensation claims and coordinates case management with third party administrator; serves as the liaison between the various parties on the claim and in related issues.
• Assists in the oversight of and administration of workers' compensation and general liability insurance programs, and safety program development and administration.
• Provides information for renewal of insurance coverage to protect organization assets.
• Provides technical support and guidance to employees and department representatives in evaluating reasonable accommodation requests in accordance with the ADA.

Employee and Labor Relations:

• Maintains thorough knowledge and understanding of memoranda of understanding and collective bargaining
• Provides information required in conducting disciplinary investigations and EEO investigations when necessary.
• Responds to inquiries from State and Federal regulatory agencies.
• Assists in labor relations and negotiations including the service bulletins, documents to support side letters, Commission agenda items and related documents.
• Assists in providing supporting documentation to resolve employee grievances and information requests.
• Provides information to assist in negotiations such as labor costing data or other reports from the human resources information system (HRIS).

Training and Development

• Develops and updates various Human Resources training curricula for assigned area(s) and presents associated training to employees and supervisors/managers.
• Maintains an accessible on-line learning management system (LMS)
• Designs and coordinates the implementation of a training program that includes needs assessment, learning objectives, course content and materials, and training program evaluation.
• Drafts, recommends, and implements procedures and processes pertaining to training, conferences, and other staff development related functions as needed.
• Assists staff in developing content in their area of expertise.
• Provides coaching of employees on individual, education, and professional development objectives relating to Library employment.
• Utilizes a variety of training methods, such as classroom instruction, web-based instruction, group discussions, hands-on demonstrations, simulations, team exercises, computer-based training, and other methods.
• Selects or develops, updates, maintains and evaluates training curriculum and resource material.
• Maintains knowledge of the software and devices used by library staff and library patrons.
• Identifies and negotiates with community partners, service providers, and consultants.
• Evaluates external learning resources such as videos, training programs, and testing.
• Ensures that logistical processes for training (facilities, IT, etc., notifications) are communicated to staff when on site events are scheduled.
• Assists in developing, in conjunction with senior management, an online succession planning tool.
• Assembles the Staff Day planning committee annually.
• Publicizes and maintains the Library's training event calendar.
• Provides oversight to administrative staff to ensure the accurate maintenance of training records of including class registration and attendance.
• Compiles statistics and evaluates effectiveness of training; prepares reports.
• Maintains training archives.

Qualifications Education and Experience:Human Resources Analyst A Bachelor's degree from an accredited college or university in public or business administration, human resource management, industrial organizational psychology, or a closely related field and a minimum of two (2) years of progressively responsible professional experience in public human resources or personnel administration in one or more of the following areas: recruitment/selection; position classification and compensation, employee development and training, labor relations, classification/compensation, risk management, benefits and leaves, or other closely related human resources functional areas. Senior Human Resources Analyst In addition to the above, one (1) additional year of experience plus at least one year of supervisory or lead experience.COMPETENCIES Knowledge of:

• Principles and practices of public personnel administration, including recruitment, selection, classification, compensation, benefit administration, leave administration, employee training, organizational development, and labor relations.
• Federal and State laws, codes, regulations, and guidelines governing compensation, classification, recruitment and selection, or employee benefits.
• Job analysis, recruitment sources and techniques, test validation requirements, test assessment techniques, classification techniques and methods of salary administration,
• Principles and practices of statistical research and presentation methods.
• Principles of organization and management.
• Computer systems and software applications used in Human Resources management.
• Legal and professional standards and procedures for the development, administration, and validation of assessment instruments.
• Principles/methods of supervision, coaching, training, and customer service.
• Report format, content, and preparation.
• Principles and practices of program development, administration, and evaluation.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment.
• Computer applications related to the work including accounting and reporting software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for interacting with a variety of individuals from various socio-economic, ethnic and cultural groups, in person and over the telephone, occasionally where relations may be confrontational or strained.

Ability to:

• Communicate effectively, including the ability to prepare and present reports orally and in writing to a wide variety of audiences including professional, legislative, and public groups.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Read, analyze, evaluate and summarize written materials and statistical data; apply statistical formulas; collect, analyze and interpret a wide variety of employment related information and data.
• Establish and execute comprehensive work plans in a timely and competent manner.
• Interpret and apply regulations, policies, and guidelines.
• Travel to various branches to perform duties as needed.
• Evaluate and develop improvements in operations, procedures, policies, and/or methods.
• Operate modern office equipment, including library computer system and equipment, copiers, printers, and software programs; access, retrieve, enter, and update information using a computer workstation.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish and maintain cooperative working relationships with a variety of people contacted in the course of work (including SCL employees and management personnel, labor representatives, community leaders, and the public).
• Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Function effectively in stressful and difficult situations.

Physical DemandsMust possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone. This classification primarily works indoors and requires movement between work areas. Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.Environmental ElementsEmployees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS Occasional participation in work activities, meetings, and events outside of the regular work schedule is expected of this position. Applications must be complete and submitted by the final filing date in order to be considered. Please ensure that all applicable work experience is listed on the application. Resumes will not substitute for a completed application. Calculating Experience for Minimum Requirements: Sonoma County Library considers 2080 hours as one year of experience (equivalent to 40 hours per week for 52 weeks).The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). Candidates who pass the application screening for Minimum Qualifications will be required to take skills assessments to continue the recruitment process. The assessments vary depending on the job classification. Candidates who are invited to test will receive an invitation listing the specific assessments they have been assigned.EMPLOYMENT INFORMATION:Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) ###-#### extension 1591 as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library's website at Sonoma County Library values diversity, empowerment, community, unity, kindness, connection, and equity. We are committed to diversity and inclusion in the recruiting and hiring of staff.Recruitment ContactContact phone: (707)###-#### ext.1591Contact email: We offer a complete benefits package to full-time employees including health care, dental, vision, holidays, vacation, and sick leave.Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.To learn more details, visit our benefits page at: 01 A Bachelor's degree from an accredited university in public or business administration, human resource management, or a closely related field is required for this position. Do you meet this requirement?

• Yes
• No

02 Do you have a minimum of three (3) years of progressively responsible professional experience in public human resources or personnel administration in one or more of the following areas: recruitment/selection; position classification and compensation, employee development and training, labor relations, classification/compensation, risk management, benefits and leaves, or other closely related human resources functional areas?

• Yes
• No

03 Do you have at least one year of supervisory or lead experience?

• Yes
• No

04 Please describe your experience with employee relations including negotiations and investigations. 05 Please describe your experience working with equity, diversity, inclusion and belonging programs in the workplace. What improvements resulted from your involvement on the team or committee? 06 What experience do you have in drafting, reviewing, evaluating, or implementing policies? Please describe. 07 The Senior Human Resources Analyst position requires the ability to make independent decisions and use sound judgment. Please describe how you have developed these skills and provide an example of a time you exercised good judgment or decision-making skills at work. Required Question