SENIOR OPERATIONS ASSISTANT - Hawthorne Lane : Job Details

As the Senior Operations Assistant with this global firm, you will be responsible for managing operational projects, day-to-day office facilitation and general administrative support to a group of executives. The ideal candidate has a real knack for managing short and long term projects. The team is looking for a highly motivated self-starter who wants the opportunity to showcase their excellent problem solving abilities. If youre an analytically-minded individual who takes a more innovative approach to their work, we want to hear from you!

About the Job:

• Maintain an organized office environment, assuring supplies and inventory are stocked, shared spaces are set-up for meetings, and the front desk is clean and welcoming to visitors.
• Organize firm events such as team building activities and seasonal parties.
• Prepare and distribute firm newsletter and announcements.
• Assist executives with calendar management, travel scheduling and ad hoc administrative support such as client file management and document/slide compiling, editing and finalization.
• Process expense reports and reimbursements.
• Explore and develop new methods that increase the departments efficiency and responsiveness.
• Compile financial data and create reports using Excel.

About the Culture:

• Expert team within their field operating at a high-velocity in a strategy-driven environment.
• Competitive compensation and benefits package with potential for bonus and overtime.
• Hybrid work model with flexibility to adjust schedules to meet the needs of the office.

About You:

• Experienced. You have around five years of blended experience in operations/office management alongside administrative support to a leadership team. A Bachelors Degree is preferred.
• Computer savvy. You know Microsoft Office like the back of your hand.
• Strong communicator. You have an effective, concise writing style and outstanding verbal skills.
• Numbers-oriented. You enjoy working with numbers and have an eye for detail.
• Initiator. You show focus, determination and get ahead of tasks to assure smooth daily operations.
• Team player. You are flexible to the changing needs of a busy team and see no ask as too big or small.

Essential to Hawthorne Lanes success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.