POSITION SUMMARY:
Ensure employees' compensation, updating our internal payroll databases and ensuring timely payments, ensuring all data kept in the strictest confidence. Performs accounting duties according to established policies and procedures with the objective of validating transactions and account balances and resolving discrepancies. Maintain contact with staff and observing confidentiality.
PRIMARY RESPONSIBILITIES:
Prepare fortnightly and monthly payroll no later than the fourth Thursday of each month utilizing prescribed payroll software.Enter payroll and pension (when applicable) data ensuring information is accurate and completed in a timely manner.Ensure salary deductions are remitted to the respective financial institutions, credit unions and insurance companies no later than the last day of each month.Resolve discrepancies related to payroll and deductions by responding to queries and actioning with urgency.Preparation and submission of monthly statutory filings no later than the 14th of each month.Calculate bonuses, enter payment data for incentives and advances when required.Distribute payment statements electronically no later than the last day of each month.Monitor staff credit arrangements to ensure payment is recovered via salary deductions.Send notification to the Account Receivables Supervisor of staff resignations to ensure outstanding balances are repaid.Communicate total estimated payroll totals to Senior Leadership no later than the 20th of each month for proper cash flow management.Ensure wages and tax withholdings comply with Tax Administration of Jamaica rules and regulations.Enter new employees' data (e.g., bank accounts and tax identification numbers) into internal databases.Assist with the preparation of fiscal year end reports to the auditors.ADDITIONAL RESPONSIBILITIES:
Reconcile United States and Jamaican Dollar accounts, notifying the Real Estate Accountant of all exceptions.Prepare payments for Leasing Company Limited Jamaican Dollar account.Provide support to the Real Estate Accountant when required.Escalate matters to Manager that falls outside the scope of this position's authority.Any other duties assigned by management.ATTRIBUTES:
Quality of Work: Accuracy and neatness of work, low percentage of mistakes/errors and quality of presentation.Leadership Skills: Ability to garner respect from subordinates and to be a key driver in staff engagement and motivation. Strategic thinking and decision making. Ability to garner staff “buy in”.Job Knowledge: Sound familiarity with primary responsibilities, procedures and policies related to same.Integrity: Demonstration of respect, trustworthiness, and honesty while performing Primary Responsibilities and engaging fellow team members.Clean Desk: Keep confidential documents stored in a secure manner, placing such documents in an enclosed area (desk drawer).Initiative: Takes the responsibility of beginning/originating new actions ideas to enhance performance levels and efficiency.Reliability: Is dependable in carrying out responsibilities timely and accurately with or without supervision.Teamwork: Willingness to participate in group activities. Exhibits a friendly disposition.Customer Service/Customer Orientation: Ability to deal with Internal and External Customers in varying circumstances. Commitment to exceeding customer expectation identifies and tries to satisfy customer needs by ensuring ongoing dialogue with them. Takes more than a routine action to assist customers.Interpersonal Skills: Maximizes formal and informal working relationships with all internal and external customers.Acceptance of Criticism and/or Discipline: Reacts positively to criticisms or discipline and strives to improve based on same.Written and Verbal Communication: Degree to which the employee communicates directly and effectively.Personal Appearance/Image: Dresses in accordance with the stipulated dress code.Punctuality and Attendance: Ensure compliance with the rules outlined.#J-18808-Ljbffr
