Senior Payroll Specialist - Frazer Jones : Job Details

Job Title: Senior Payroll/HR Specialist

Location: New York, NY

Job Type: 4 days on site, 1 WFH day

Reports to: Managing Director of HR

Job Summary:

We are seeking a detail-oriented and experienced Senior HR/Payroll Specialist to join a growing real estate business. The Senior HR/Payroll Specialist will be responsible for managing all aspects of payroll processing and HR administration. This role requires a high level of confidentiality, accuracy, and efficiency. The ideal candidate will have a solid understanding of payroll regulations, strong analytical skills, and the ability to communicate effectively with employees at all levels.

Key Responsibilities:

Payroll Administration:

• Process bi-weekly or monthly payroll for employees ensuring accuracy and compliance with company policies and relevant legislation.
• Review and reconcile payroll reports, ensuring all deductions and earnings are accurately recorded.
• Address payroll-related inquiries from employees and managers promptly and professionally.
• Maintain payroll records and ensure all data is entered accurately into the payroll system.

HR Administration:

• Administer employee benefits programs such as health insurance, retirement plans, and other company-provided benefits.
• Handle employee onboarding and offboarding processes, including conducting background checks and verifying employment eligibility.
• Maintain employee records and ensure compliance with privacy regulations.
• Assist with HR projects such as policy updates, employee engagement initiatives, and compliance audits.

Compliance and Reporting:

• Ensure compliance with federal, state, and local payroll and employment regulations.
• Prepare and submit payroll tax filings and other required reports accurately and on time.
• Stay informed about changes in payroll and HR regulations and make recommendations to ensure compliance.

Systems and Process Improvement:

• Continuously evaluate and improve payroll processes and procedures to increase efficiency and accuracy.
• Collaborate with IT or external vendors to resolve payroll system issues and implement system upgrades.

Qualifications:

• Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field preferred.
• Minimum of 5+ years of experience in payroll processing and HR administration, with a solid understanding of payroll principles and practices.
• Real Estate Industry experience strongly preferred.
• Proficiency in payroll software in ADP Workforce Now is required and MS Office (especially Excel).
• Union experience is required.
• M&A experience is strongly preferred.
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.
• Excellent verbal and written communication skills with the ability to interact professionally with employees at all levels of the organization.
• Certified Payroll Professional (CPP) designation preferred.
• Experience with HRIS and timekeeping systems preferred.

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