Senior Project Manager - Suffolk Construction : Job Details

ID: 2024-8218

Job Location: US-CA-San Francisco

Type: Regular Full-Time

Category/Department: Project Management/Project Executive

About Suffolk

Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development.

Suffolk - America's Contractor - is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of Top CM-at-Risk Contractors. For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role

Suffolk is seeking people who are bold, curious, innovative, and caring. The Senior Project Manager is responsible for all project administration including all contractual requirements, agreements with trade partners, purchase orders, and risk management. This individual also manages general work performance and quality, and overall team progress against the project plan.

• Budget Updates:
• Produce thorough forecast of Cost-to-Complete which drills down to identify potential exposures.
• Coordinate the use of Oracle with Expedition to readily identify exposures.
• Require the project team to track costs of field directives and back charges for forecasting purposes.
• Create detailed analysis of line-item exposures, particularly unit price contracts.
• Follow the Forecasting Calendar for on-time completion of forecasts.
• Teach the Standard Operating Procedures for budget updating to others.
• Change Order Management:
• Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items including in-scope and out-of-scope.
• Provide the Owner with up-to-date status reports relating to Changes.
• Require the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues.
• Work to recover all legitimate GC costs relating to Owner Changes.
• Track the status of all Contract Allowances in Expedition.
• Require the project team to track all field directives and back charges in Expedition for timely processing.
• Project Close Out:
• Establish an effective Close-out Plan early in the project.
• Implement the use of the Noncompliance Reporting System.
• Require the team to utilize the Work list System to organize and manage the completion of phases of the work.
• Utilize the Completion-Compliance-Quality Form (CCQ) process for close-out.
• Teach close out process to other SCCI employees.
• Owner/Sub Requisition Process:
• Require the project team to have the completed pay requisitions approved by the Owner no later than the 1st of each month.
• Produce an effective Schedule of Values.
• Establish a regimented process for the collection of payments no later than 30 days.
• Review the Hold Reports before payment is due to allow for timely handling of deficiency issues.
• Cash Management:
• Consistently manage the cash flow of the Project.
• Produce an effective Schedule of Values which supports a strong cash flow position.
• Review each Subcontractor's initial Schedule of Values to prevent overpayment.
• Review Sub/Vendor requisitions to prevent payment of unsigned or unfunded Change Orders.
• Produce and update the cash model for the Owner.
• Produce an accurate percent complete projection to support the SCCI financial management process.
• Meeting Management:
• Establishes a meeting regiment for the Project Team.
• Follow the SOP for focused meetings.
• Manage all meetings by agenda and work to time limits.
• Contract Logs:
• Require the Project Team to assemble and maintain the Project Logs.
• Conduct focus meetings once per month to review the maintenance of those logs.
• Subcontractor Relationships:
• Establish a Firm but Fair approach to building relationships with Subcontractors.
• Promote an environment of organization and professionalism with Subcontractors.
• Address issues immediately with a non-performing Subcontractor.
• Exhibit B Purchasing Process:
• Work with the Project Team to consistently produce clear, thorough, and accurate Scopes of Work.
• Organize and administer a well-planned purchasing process.
• Understand the priority of timely buy-out and gather the resources to meet the buy schedule.
• Schedule Management:
• Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline Contract Schedule.
• Track events, impacts, and changes in the schedule.
• Lead the Project Team to focus on critical path matters.
• Manage and distribute organized and efficient Monthly Updating Process.
• Provide the Owner with written monthly updates of the Contract Schedule.
• Take decisive action with subcontractors that are impacting the schedule.
• Produce buy-out and procurement schedule.
• Risk Management:
• Complete the buy-out process in a timely manner.
• Write timely notices to Owner and Subcontractors.
• Secure CCD authorizations before proceeding with Changes.
• Take immediate action when a non-performing Subcontractor is likely to cause impact to the Project.
• Work to complete the submittal and coordination process no later than 180 days.
• Teach a risk management regiment to others on the project team.
• Owner Relationship:
• Work to establish a trusting and professional relationship with the Owner.
• Focus on keeping the Owner well informed of important matters.
• Work to secure a strong letter of recommendation from the Owner for SCCI.
• Quality Management:
• Provide leadership in the utilization of the Quality Management Program.
• Participate with the project team to institute the use of First Delivery and Quality Benchmark Inspections.
• Implement the use of the Nonconformance Reporting System.
• Require the use of mock-ups to establish the quality expectations.
• Team Leadership:
• Strive to create synergy and a teamwork atmosphere on the project.
• Lead by example by establishing the work ethic guidelines for the entire team.
• Organize periodic team events and training sessions.
• Act immediately when personal conflicts emerge among the team.
• Mentoring/Training:
• Oversee career and educational development of team personnel.
• Require the adherence of standard operation procedures and actively teach each process.

• Bachelor's degree in applicable discipline and a minimum of 10 years of experience relative to project size and scope.
• Excellent business judgment demonstrated by consistently achieving profitability objectives.
• Excellent organizational skills and attention to detail.
• Ability to consistently analyze and execute financial trade-offs.
• Ability to constantly multi-task and handle competing priorities.
• Possess judgment to know when to appropriately escalate issues.
• The ability to manage and embrace change.
• A strong sense of urgency and initiative.
• Excellent problem-solving skills.
• Team leader with excellent diplomatic and communication skills.
• Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Our good faith estimate of the compensation range for this opportunity is a base salary of $170,000 - $210,000 if based in the San Francisco market.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.

Not ready to apply? Please submit your resume and/or contact information to connect with us for general consideration.