Senior Project Manager - City of Monterey : Job Details

Description

ABOUT THE POSITION: The City of Monterey is hiring for two (2) full-time Senior Project Managers in our Public Works Department.

ABOUT THE CITY OF MONTEREY:

Nestled along California's Central Coast, the City of Monterey is known for its natural beauty, rich cultural heritage, hospitality, and sense of community. The City of Monterey is a full-service charter city operating under a Council-Manager form of government. The City of Monterey is a full-service city that provides police, fire, public works, planning, recreation, and parks services and operates its own conference center, sports center, parking, and marina facilities.

WE TAKE CARE OF OUR EMPLOYEES:

The City of Monterey offers a competitive benefits package to full-time employees. Some of these benefits include a Health Spending Fund, Medical, Dental, Vision, and Life Insurance, Vacation Accruals, Sick Leave, 14 Paid Holidays, Education Incentive Pay, Tuition Reimbursement Programs, CalPERS Retirement, and more!

Application Process

A limited number of applicants who clearly show that they most closely meet the needs of this position in terms of training, experience, education, and other job-related characteristics will be accepted to participate in the selection process. This process will include evaluation and initial screening of the standard on-line City application to determine which candidates progress to the next phase of the recruitment process. The subsequent selection process may include a written test/written exercise, performance exercise, panel interview, and a final departmental interview. As a condition of employment, the selected candidate may be required to successfully pass a physical exam including a drug screen, a Livescan fingerprint background check, and a reference check. The Human Resources Department reserves the right to make changes to components of the examination process.

Candidates who successfully complete all phases of this recruitment process will be placed on an eligibility list. The eligibility list is active for 12-months and may be used to fill additional positions including lower-level positions determined to have similar duties and requirements.

EQUAL OPPORTUNITY EMPLOYER: The City of Monterey provides outstanding services to the public and is deeply committed to a community and workforce that is inclusive, equitable, and diverse. We welcome and encourage applications from all qualified applicants, including underrepresented minorities that contribute to the diversification and enrichment of ideas and perspectives. The City of Monterey does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group of class protected by applicable federal, state or local law

SUMMARY: Under direction, plans, coordinates, and performs complex professional project management; manages budgets, contract administration, consultants and programs during planning, design, bidding and construction phases of a variety of capital improvement projects; and does related work as required.

DISTINGUISHING CHARACTERISTICS:

This an advanced journey-level management classification. The Department Head, City Engineer, Senior Engineer, and/or similar positions provide general direction in terms of project objectives and resolution of technical issues or financial constraints. Incumbents may lead professional and technical personnel on a team or project basis. The Senior Project Manager is expected to work independently and manage a wide range of multiple projects and programs from beginning through construction. The classification of Senior Project Manager is distinguished from the classification of Project Manager in that the former serves as the program team leader and performs the most complex and highly skilled planning, budgeting, and program management work while the latter is the journey level in the project management series.

Examples of Duties

ESSENTIAL FUNCTIONS:Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

* Direct, prioritize, coordinate, and monitor projects.

* Develop scopes of work for projects and programs.

* Work with architects, engineers, contractors, and/or other professional consultants.

* Oversee work prepared by direct reports, and design consultants.

* Perform supervisory tasks for assigned employees to include review, evaluation, praise, discipline, and development of training programs.

* Plan, prioritize, assign, supervise, review, and participate in the work of assigned staff that are responsible for project management of projects.

* Review submittals and invoices to ensure projects are staying on schedule and on budget.

* Review plans, specifications, and estimates for the construction of streets, storm drains, sewers, buildings, parks, harbor projects, street lighting and other facilities.

* Prepare notice to bidders, respond to questions, issue addendums, obtain bids, and evaluate bid proposals.

* Respond to submittals, requests for information, and potential change orders.

* Monitor contingency budget and keep log of potential and executed change orders.

* Track contract time, review daily reports and issue weekly statements.

* Schedule inspection and material testing.

* Meet with City, State and other officials to resolve any issues or concerns affecting projects.

* Analyze issues or problem related to planning, implementing or completing project work and develops and implements solutions.

* Prepare and compile staff reports, and make presentations to Council, and Commissions.

* Confer with management and provide technical advice on the potential impacts of projects such as those related to staffing, budgets, organization and workflow and contract or regulatory compliance.

* Provide information to the public on current and planned projects.

* Interact with other City departments, federal and state agencies, architects, engineers, contractors, utilities, neighborhood representatives, and the public in a professional manner.

* Coordinate constructability/bid-ability reviews of projects.

* Prepare and administer budgets; oversee cost estimate for project budget recommendations; monitor and control expenditures.

* Develop and review project schedules and ensures projects meet scope, cost and schedule benchmarks for projects varying in size and complexity.

* Manage on-call contract task orders for design, surveying, environmental monitoring.

* Conduct meetings with contractors, design engineers, utility owners, and other stakeholders to coordinate projects, and resolve disputes.

* Support the relationship between the City of Monterey and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff.

* Maintain confidentiality of work-related issues and City information.

* Perform other job-related duties within the scope of this job classification as assigned.

Typical Qualifications

MINIMUM QUALIFICATIONS:

Education and Experience:

* An undergraduate (4-year BA/BS level) degree in construction management, civil engineering, land surveying, architecture, or related technical field plus a minimum of seven (7) years' experience in engineering or construction having responsibility for project management.

OR

* A qualifying 2-year undergraduate degree (AA/AS level) plus a minimum of ten (10) years 'experience in engineering or project management, including at least three (3) years of experience in public works.

An equivalent combination of education and experience may be considered.

LICENSE AND CERTIFICATION:

* Must possess a valid California Driver's License upon the time of appointment and be insurable with the City's standard insurance rate, unless otherwise approved by appointing authority.

Supplemental Info

KNOWLEDGE AND SKILLS:

Knowledge of:

* Principles and practices of supervision including resource management, training, and performance evaluation.

* Principles of project management, scheduling, budget preparation and tracking techniques for ongoing projects.

* Principles of supervision, training, and performance evaluation.

* Principles of public administration and management.

* Principles and practices of budget preparation and control.

* Regulations, ordinances, and standards governing public works projects.

* Public Contracting Code, laws and regulations.

* Pertinent Federal, State and local laws codes and regulations, including environmental regulations, like CEQA, Section 401 and 404 Permits, storm water regulations, and noise ordinances.

* Cost estimating and construction scheduling.

* ADA standards and requirements.

* Basic mathematics includes algebra, geometry, and trigonometry.

* Technical writing, project notices and reports.

* Federal aid and other grant funding requirements.

* Computer software including Autocad, Microsoft Office programs and commonly used project management software.

* The State Standard Specifications and Standard Specifications for Public Works Construction.

Skill in:

* Leading and coordinating projects.

* Developing and administering a project budget and analyzing expenditures related to the assigned project area.

* Developing and delivering presentations before legislative bodies, community groups and the general public.

* Interpreting and applying codes, regulations, laws, policies, procedures, and guidelines.

* Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals.

* Interpreting plans and specifications, and cost estimates.

* Reading and interpreting highly complex written material such as plans, specifications, codes, and ordinances.

* Ensuring project compliance with Federal, State and local codes and laws.

* Evaluating performance of direct reports by documenting with counseling memos and annual performance evaluations.

* Writing clear and concise reports, including use of technical writing and terminology, methods, practices and techniques used in architecture, construction, and engineering report preparation.

* Preparing Gantt charts and budgets.

* Interpersonal, team-building and negotiating.

* Presentations and public speaking.

* Exercising independent judgement and making decision based on standard policy and procedures.

* Evaluating competing priorities and adjusting in workflow to meet deadlines.

Tuition Reimbursement: $2,000 per fiscal year.

Deferred Compensation: City will match employee paid contributions to a maximum of $150.00 per month.

Retirement: CalPERS 2.7% @ 55 with highest year formula is provided for current City of Monterey employees or new employees who were hired prior to January 1, 2013 and who are currently active or have been active within six months of the date of hire in the CalPERS retirement system. The employee retirement contribution for these employees is 11% and is deducted on a pre-tax basis. The CalPERS retirement formula for new employees who do not meet the criteria stated above is 2% @ 62 with highest three year compensation. The employee retirement contribution is 7.75% and is deducted on a pre-tax basis. The City participates in the Medicare portion of Social Security.

Health Plan Spending Fund: A minimum of $914.82 per month up to $2,540 per month, dependent upon level of participation (cash-in-lieu of benefits is $300) may be used to purchase medical benefits for the employee and dependents through the PERS Health Plan Program, dependent dental, additional life insurance, dependent care, and/or health care expenses through a Section 125 Flexible Spending Account.

Dental: Fully paid employee premium by the City.

Vision: Fully paid premium for employee and eligible dependents.

Life Insurance: $50,000 policy paid by the City, with an option to purchase additional coverage up to $350,000.

Short Term / Long Term Disability Plan: The City provides a Short Term/Long Term Disability Plan.

Flexible Spending Account: The Section 125 Plan provides for an employee to set pre-tax dollars aside, through a payroll deduction, for reimbursement of health care and dependent care expenses.

Group Legal: Subject to provider limitations, the City will continue to provide a Group Legal Services Plan for employees represented by GEM through an employee-paid premium. Participation in the program shall be voluntary and consistent with the provider's requirements that the potential pool of participants must include a minimum of 200 employees

City Recreation Program Fees: Resident Rates for City Recreation classes and programs for employees and immediate family household members.

Voluntary Unpaid Leave: With advance approval, an employee may take up to forty (40) hours of unpaid leave per calendar year.

Fitness Pass: Fitness Pass Program available to use the City of Monterey Sports Center.

Fitness Activity Plan: Employees are eligible to participate in a Fitness Activity Plan where they work out off-duty in exchange for leave time accrued in a Fitness Leave bank. Each year, a maximum of 40 hours can be accrued (10 hours per quarter) with a maximum of 80 hours allowed in the bank. The Fitness Leave bank does not have cash value, and time accrued has no expiration date.

Employee Assistance Program: Fully paid confidential counseling and referral service for employee and eligible dependents.

Management Leave: Management employees shall be provided with 80 hours of management leave at the beginning of each calendar year. Newly hired managers will be awarded leave on a prorated basis depending on hire date.

Holidays: 14 paid days annually plus 1 floating holiday.

Sick Leave: 12 days per year.*

Vacation: 1-5 years/10 days; 6-10 years/15 days; 11-15 years/ 17 days; 15+ years/20 days.;20+ years/23 days per year.*

* Relocation assistance, sick leave and vacation balances and initial vacation accrual rate negotiable.

* ADDITIONAL INFORMATION

* Candidate selected will serve up to one-year probationary period.

* Candidates who pass the testing process will be placed on an eligibility list. This list may be used to fill additional positions (including subordinate positions) that become available during the life of the list.

* This bulletin is for informational purposes only and does not supersede rules regulations, ordinances and resolutions currently in effect.

* Pursuant to the Immigration Reform Act of 1986, employees must show proof of identity and eligibility to work in the United States.

* The City of Monterey is an Equal Opportunity Employer.

01

Please indicate your highest level of education in a related field.

* Master's degree or higher in related field

* Master's degree or higher in non-related field

* Bachelor's degree in related field

* Bachelor's degree in non-related field

* Associate's degree in related field

* Associate's degree in non-related field

* High School Diploma or GED

* No High School Diploma or GED

02

Please select the option that best describes your years' of experience in engineering or construction having responsibility for project management.

* 20 years or more

* 15 - 20 years

* 10 - 14 years

* 7 - 9 years

* Less than 7 years

03

Please select the option that best describes your years of experience in public works.

* 15 years or more

* 10 - 15 years

* 6 - 9 years

* 3 - 5 years

* Less than 3 years

04

Please select the option that best describes your professional experience while employed with a government agency.

* 3 years or more

* 2 years or more

* 1 year or more

* Less than 1 year

* None

05

In 250 words or less, please answer the following supplemental question to the best of your ability. See Resume it not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process. The Senior Project Manager is responsible for all aspects of project delivery. Please describe a Public Works project where you were responsible for obtaining (through a governmental action) and managing the project budget and schedule. How did you ensure the project stayed on time and within approved budgetary limits?

06

In 250 words or less, please answer the following supplemental question to the best of your ability. See Resume it not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process. This position requires an undergraduate (4-year BA/BS level) degree in construction management, civil engineering, land surveying, architecture, or related technical field plus experience in engineering or construction having responsibility for project management. Or: A qualifying 2-year undergraduate degree (AA/AS level) plus experience in engineering or project management, including experience in public works. Please describe your education and experience to demonstrate how you meet these qualifications. Please list any local agency experience managing public works projects and your role.

07

In 250 words or less, please answer the following supplemental question to the best of your ability. See Resume it not an acceptable response and will result in a disqualification. Note: The text box below does NOT provide you with the word count. It is your responsibility to track your usage and stay within the 250-word limit. Copy and pasting your response into a Microsoft Word Document is recommended for obtaining your word count. Failure to stay within the above stated word limit may result in your disqualification from this recruitment process. Please outline two (2) Public Works projects that you were personally responsible for within the past 3 years. Please include the following details: a) Project Title b) Short Description c) Project Length/Size d) Project Duration e) Total Project Value f) Your specific role during the engineering design phase, if applicable g) Your specific role during the construction phase, if applicable. Example: a) Eastside Parking Lot Expansion Project b) Expansion of parking lot and renovation of the adjacent, existing parking lot c) From 100 to 140 parking spaces, including 12 new ADA spaces and a new driveway d) 18 months e) $2.5 million f) Project engineer - designed and sealed the plans and specifications, prepared cost estimates, obtained CEQA clearance, and coordinated property acquisition g) Project engineer - evaluated bid proposals, approved construction shop drawings, and supported the Construction Inspector with RFI's, change orders, and staking requests.

Required Question

Agency City of Monterey

Address 735 Pacific Street; Suite B

Monterey, California, 93940

Phone 831-###-####

831-###-####

Website