Senior Secretary - South Dakota Board of Regents : Job Details

Senior Secretary

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Posting Details

Posting Details

Logo Institution The University of South Dakota Working Title Senior Secretary Posting Number CSA02219P Department USD-Curriculum & Instruction Physical Location of Position (City) Vermillion Posting Text

The overall purpose of this position is to assure smooth operation and communication within the Division of Teacher Residency and Education. It is the first point of contact for current and prospective students and a resource for faculty members. The Senior Secretary monitors all processes to ensure appropriate documentation, steps, and guidelines are followed - including preparation of required reporting documents, maintaining databases for advisement of students, maintaining and entering University databases, ensuring course scheduling is accurate within the University systems, tracking and recording budget requests and expenditures, maintaining and ordering division supplies, and scheduling meetings and other duties as requested.

Knowledge, Skills and Abilities:

* Customer service practices

* General clerical and office experience

* Computer software and systems (Microsoft Office, Excel, Outlook, Banner)

* Organization practices

* Exercise independent judgment in evaluating conflicts and make effective decisions

* Communicate information both in a written and verbal manner clearly and concisely

* Maintain professionalism and confidentiality

* Multi-task and prioritize projects to meet competing deadlines

* Learn new processes and demonstrate adaptability

* Demonstrate attention to detail

* Work independently

Preferred qualifications include proficiency in Microsoft Excel, familiarity with Banner Software and working with a diverse population.

Posting Date 11/14/2024 Closing Date Open Until Filled Yes First Consideration Date 12/02/2024 Advertised Salary Depends on experience plus state benefits package Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours

8-5

Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate Department Description and Cultural Expectations

THE UNIVERSITY OF SOUTH DAKOTA: The University of South Dakota is a comprehensive; liberal arts based state institution with an enrollment over 10,000 students. Basic and professional programs are available in the School of Education, School of Business, School of Law, School of Medicine, School of Health Sciences, College of Fine Arts, and the College of Arts and Sciences.

SCHOOL OF EDUCATION: The School of Education is organized into four basic Divisions: Teacher Residency & Education: Educational Administration; Counseling and Psychology in Education; and Kinesiology & Sport Management. Graduate work is available through the doctorate in several program areas. The Education unit is accredited/approved by CAEP.

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Memory, Multiple Priorities, Pace-average, Reading, Reasoning, Verbal Communication, Written Communication

Protective Clothing/Equipment

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Physical Requirements

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Sensory Requirements

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Working Conditions & Exposures

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Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

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Documents Needed to Apply

Required Documents

Optional Documents

* Resume

* Cover Letter

* Other

* Reference List