Senior Timekeeper - City of New York : Job Details

Job Description

The New York County District Attorney's Office (DANY) has an opening for a Senior Timekeeper in the Payroll and Timekeeping Unit. Under direction of management, the selected candidate will serve as a Senior Timekeeper responsible for processing and maintaining time and attendance records in CityTime, automated timekeeping system. This position analyzes and understands the activities being performed with respect to NYC Payroll and Citywide Leave Policy. Strong attention to detail, ability to deal with time-critical time-sensitive activities, proficient computer and data entry skills, and excellent written and oral communication skills are essential. This position works in conjunction with the agencys Payroll staff to assure that employees are paid accurately and on time.

Responsibilities include but are not limited to:

- Supervise the Timekeeping staff and assist in all Timekeeping functions and inquiries.

- Ensure staff are properly recording their time as per Citywide Time and Leave Rules.

- Approve final various Timekeeping transactions that require second level approvals.

- Monitor weekly timesheets to ensure all timesheets are approved final and processed by prescribed deadline.

- Review employee submitted time and leave documentation.

- Maintain employee Timekeeping folders and confidential information.

- Monitor and track time usage and accruals for all employees.

- Validate Last Day Worked and Last Day Paid (LDW/LDP) to facilitate leave processing and compensation for separated employees: resignation, termination, and retirement.

- Review submitted timesheets and leave requests to determine the need for supplemental checks (supp. check) and/or leave without pay entries.

- Process time and leave for employees on paid leave.

- Process LWOPs for anticipatory week.

- Process of manual leave adjustments and online event entries in City Time.

- Audit, validate, prepare and process incoming and outgoing DP-2001 for transfer employees.

- Reconcile Timekeeping records, including the de-accrual of time for separated employees.

- Enroll new employees into the automated Timekeeping system, CityTime, and Data Collection Device (DCD).

- Update and maintain employee schedules, assignments, profiles, approver trees, organization trees, etc. in City Time.

- Conduct audits using PMS, CityTime, and CHRMS, and process adjustments when required.

- Analyze rules, regulations, and policies; retrieve and review information from the Payroll Management System (PMS), City Time, Report Management and Distribution System (RMDS) and City Human Resource Management System (CHRMS).

- Prepare and generate CityTime, PMS, and CHRMS reports on a routine basis.

- Review CityTime training materials to assist trainings for new hire orientations, conducting periodic reviews for employees, CityTime approvers, and the Timekeeping team.

- Prepare various reports for management, including but not limited to; account reconciliations, overtime reports, attendance reports such as excessive undocumented sick leave, excessive lateness, LWOP, AWOL, etc.

- Request CityTime password resets and Remedy ticket for office wide issues.

- Perform all related duties and special projects as assigned and provide coverage for other Timekeepers as needed.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

1. Bachelors degree from an accredited college; and two (2) to four (4) years of direct experience in Timekeeping and Payroll; or

2. Associate degree or equivalent; and four (4) to six (6) years of direct experience in Timekeeping and Payroll.

3. Education and/or experience which is equivalent to 1 or 2 above. However, all candidates must have at least one year of experience as described in 1 above.

- Candidates with continuous NYC HR experience will be credited one (1) extra year of experience.

- At least 2 years must be direct experience handling timekeeping for the City Of New York.

Preferred Requirements/Skills:

- Knowledge of Time Management Operations and/or NYC Citywide Pay and Leave Regulations.

- Knowledge of New York City payroll applications such as Citytime, PMS, RMDS, and CHRMS.

- Excellent interpersonal, diplomacy, reliability, organizational, and communication skills.

- Knowledge of Microsoft Word, Excel, and Outlook.

- Ability to work with frequent interruptions and adapt to changes in workflow.

- Ability to work independently.

- Ability to follow directions and apply proper policies, procedures, and guidelines.

- Strong attention to detail and high concern for data accuracy.

- Dependable team player who works collaboratively and cooperatively with staff in a team-oriented environment.

- Must be able to perform under pressure in a fast-paced environment, detail oriented, self-motivated, and able to multi-task.

- Ability to interact with all levels of staff.

- Supervisory experience preferred.

How to Apply:

- Apply with a Cover Letter and Resume.

Hours/Shift:

- Monday Friday, 9:00 am 5:00 pm.

Additional Information:

- Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.

- Looking for candidates that could commit to one (1) year to the hiring division.

- Authorization to work in the United States is required for this position.

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

3. Education and/or experience which is equivalent to 1 or 2 above. However, all candidates must have at least one year of experience as described in 1 above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.