Shipping/Receiving Clerk - Electrovaya : Job Details

Role: Shipping / Receiving Clerk

Reporting to: Lee Gilmore, General Manager

Duties & Responsibilities: The role includes, but is not limited to, the following responsibilities:

1. Material Ordering:

• Monitor and trigger orders for materials based on the requirement, usage and production forecasts.
• Collaborate with other teams to ensure proper material specifications and quantities are ordered.
• Prepare and issue purchase orders to suppliers and follow up to ensure on-time delivery.
• Coordinate with suppliers to resolve any issues related to orders, pricing, or delivery.
• Shipping and Receiving:
• Oversee the receiving of materials and products, ensuring they match purchase orders in terms of quantity, specifications, and condition.
• Inspect incoming shipments for damage and discrepancies, and report issues to vendors or appropriate personnel.
• Process and maintain shipping documentation (e.g., packing slips, bills of lading).
• Coordinate with shipping carriers to ensure timely and cost-effective delivery of materials.
• Track and manage returns and exchanges for damaged or incorrect shipments.
• Inventory Management:
• Monitor and maintain inventory accuracy and optimize stock levels to meet demand without overstocking.
• Update and maintain inventory management systems to track material movements (e.g., ERP, spreadsheets).
• Report on material shortages, overstock, or obsolete items and recommend corrective actions.

2. Material Handling:

• Ensure proper handling, storage, and organization of materials within the warehouse or storage areas.
• Ensure the materials are stored according to best practices and safety standards.
• Work with cross-functional teams to plan material requirements and anticipate supply chain challenges.
• Collaboration and Communication:
• Serve as a liaison between internal departments, suppliers, and shipping carriers to facilitate the smooth flow of materials.
• Provide regular updates on order status, inventory levels, and potential supply chain disruptions.
• Assist with resolving any discrepancies or delays in the order fulfillment or shipping process.

3. Compliance and Safety:

• Ensure compliance with all company policies, as well as regulatory requirements (e.g., safety, environmental).
• Adhere to safety protocols while handling materials and managing warehouse activities.