Shipping & Receiving Specialist - Robert Half : Job Details

DescriptionWe are inviting applications for the position of Shipping & Receiving Specialist based in Fremont, California. This role is crucial to our operations, requiring the candidate to manage customer applications, maintain accurate customer records, and resolve customer inquiries. The successful candidate will also monitor customer accounts and take appropriate action when necessary.Responsibilities:Receiving- Greet deliveries of supplied materials as and when required.- Process the receipts of raw materials and supplies from vendors, as well as returns from customers.- Match incoming materials with purchase orders, assign lot codes, and transact receipts in ERP system.- Prepare traveler package for IQA and Accounting.- Resolve receiving discrepancies with Purchasing.- Move receipts to IQA- Coordinate with Inventory Control to determine stocking location.Shipping- Raise and transact import and export shipment documentation (domestic and international)- Collect sales orders, customer purchase orders, packing slips, and freight carrier details from Customer Service, including product return replacements.- Prepare traveler package for Customer Service, Accounting, and the package to be shipped.- Pull products for shipment from FGI and package in cartons for shipment.- Create a waybill in the freight carrier online portal and print shipping labels. (eg using FedEx, UPS or DHL)- Perform shipping transactions in ERP system as required.- Book and arrange collection of products (FGI or for sterilization) with freight company and oversee pickup and dispatch.- Ensure all packages are picked up by freight carriers each day.- Follow up on delayed shipments.- Communicate to staff on freight dispatch and tracking details as required.- Manage supplies in Shipping department.Other- Follow SOP's and WI's as required by company QMS.- Participate and assist with stocktake activities.- Maintain organization of Finished Goods room and perform daily cycle counts (as needed)- Perform backup duties as needed by the organization.- Other activities and actions as instructed by managerRequirementsQUALIFICATIONS- Minimum 2 years' experience in the Shipping & Receiving functions.- Experience working in a medical device company and startup highly desirable.- Working knowledge of freight carriers' online portals including FedEx, UPS, and DHL.- Experience in making transactions in an ERP system (QAD experience is a plus).- Strong computer skills including Outlook email and Excel spreadsheets.EDUCATION- High school diploma required.- Associate degree desirableRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking Apply Now, you're agreeing to Robert Half's Terms of Use ( .