Show services Specialist - Think 360 Incorporated : Job Details

We are currently looking for an outgoing, dynamic individual to join Think 360 Inc team as TradeShow Services coordinator. this person must be highly organized with the ability to thrive in a fast-paced, deadline-driven environment. It is crucial to be a quick learner and a spirited individual with a willingness to grow within the company.

About Think 360 Incorporated:

Think 360 Incorporated is a team of innovators and go-getters. Our pace is fast, the work is intense, exciting and ever-changing. Our close-knit community—dedicated to teamwork, mutual support, personal growth, empowerment, productivity, and accountability—makes a very special place to work.

Joining the Think 360 Incorporated family means having the opportunity to be more than a number, more than a job title, more than a spectator. Our employees can expect an environment that nurtures talent, fosters inspiration, supports hard work and acknowledges effort and contribution.

Responsibilities

Responsible for overall show coordination, including estimating and ordering of show services, arranging installation and dismantle, handling all relevant inquiries and performing administrative functions to meet the requirements of the client.

• Research upcoming show schedule 90-120-160 days prior to show to compile deadlines and show management requirements.
• Create and distribute to all staff pre-show field service estimates to assist in planning yearly budgets.
• Populate and organize deadline dates and booth information in various Excel spreadsheets as needed.
• Create on-site production schedules - Coordinate installation labor, dismantle labor and field supervisor.
• Maintain overall show program trooping schedules and secure transportation of all properties to and from show site.
• Cultivate positive relationships with all vendors to receive accurate quotes for outside services as needed. This includes but is not limited to transportation, rental furniture, forklift equipment, flooring, lighting and AV, etc. with direction from the Sales and Production Teams.
• Schedule and help lead status meetings between the logistics department, on-site supervisors, and Sales Team. Maintain constant communication with team regarding status of job and updates.
• Create and update pre-season, pre-show and post-show budgets and variance reports with accurate pricing and quotes from show kits and preferred vendors.
• Contact the project management team and have the installation drawings revised to reflect any changes and provide to vendors.
• Order all services for upcoming TradeShows. Prepare all required forms and order services by deadline date.
• Submit all required EAC forms and certificates of insurance on behalf of client prior the deadline.
• Submit all floorplans, electrical layouts and insurance information as needed.
• Compile and ship all show materials to the appropriate supervisor prior to each show or event.
• Research and download key information regarding each tradeshow.
• Compile all final show invoices, check for accuracy and reconcile charges. Create one concise invoice for client review.
• Perform any additional requests when needed.

Qualifications

• Must have minimum of 5 years of recent work experience in the tradeshow business holding similar position.
• Working knowledge of Microsoft Word, Outlook, Excel and PowerPoint.
• Must be able to think strategically and handle multiple projects at one time
• Excellent interpersonal communication and organizational skills.
• Ability to prioritize and multitask in a team environment while working under deadlines.
• Exemplary time management capabilities coupled with an ambitious work ethic.
• Candidate must be able to flourish in a multi-faceted, rotating daily workload.
• Basic accounting knowledge a plus

Additional Requirements

• Willingness to answer calls and emails.
• Readiness to travel to conferences and meetings for learning purposes, as well as events and shows when needed. Required annual travel time: Up to 15%.

Experience and Education Requirements

• Bachelor's degree in Communications, Marketing, or related field preferred.

Physical and Environmental Conditions

The candidate must be willing to be based in the Decatur (Georgia) office. This is an in-office position.

Mandatory Application Materials

• Current resume

Job Type

• Salaried, Full-time
• Salary based on experience, between US$49,000.00 and US$69,000.00