Special Education and Student Supports Business Operations Assistant - Town of Greenwich, CT : Job Details

Salary: $36.41 - $43.34 HourlyLocation : Greenwich, CTJob Type: Full TimeJob Number: 24-25-00192Department: BOARD OF EDUCATIONOpening Date: 01/16/2025Closing Date: 1/30/2025 4:00 PM Eastern General Statement of Duties Manages, organizes and coordinates the technical and financial business programs and processes of the office of Special Education and Student Supports (SESS). Qualifications Experience and Education: Associate's degree plus three (3) years of experience in accounting or administering contracts. Qualifications: Proven knowledge of standard accounting methods and practices. Demonstrated ability to understand, interpret and communicate information pertaining to budget, contracts and reimbursements. Proven ability to understand and interpret settlement agreements. Proven ability to work independently and to manage multiple projects simultaneously in a timely manner. Demonstrated ability to establish and maintain professional working relationships with colleagues, supervisors, vendors, and families. Demonstrated proficiency in the use of Microsoft Office, including Word and Excel, as well as industry-specific software. Demonstrated ability to communicate effectively both verbally and in writing.Examination:100% Written ExamComputer Skills Exam (Pass/Fail) Job Description Department: Board of Education Job Code: 9613Bargaining Status: GMEA Date Created: July 2024FLSA: Non-exempt Salary Range: BReports To: Chief Officer of Special Education and Student SupportsDuties and Responsibilities: Reviews Medicaid reimbursements for compliance with federal guidelines and stays current on guidelines changes, including enhanced maintenance of up-to-date roster of special education service providers and eligible student participants in the Connecticut Medicaid SBCH program. Records Medicaid payments and revenue receipts. Coordinates with the Finance Department on behalf of the SESS team regarding contract payments, journal vouchers, grant receipts and other financial transactions Authorizes payments to service providers in accordance with service contract provisions. Identifies payment discrepancies, making recommendations for resolution. Authorizes payments to service providers in accordance with service contract provisions. Manages all purchase orders for the division and coordinates the order and delivery of all SESS supplies and equipment. Assists with the preparation of state and federal grant applications, with responsibility for day-to-day administration of all SESS grants. Coordinates the compilation of required documentation for settlement agreements for students with out-of-district placements. Processes tuition payments for out-of-district placements. Coordinates the participation of other Town departments in the process of contracting with outside providers for services such as Independent Educational Evaluations and in-home support for families. Coordinates timekeeping and serves as the primary liaison with other Town departments on all SESS special pays and employee programs. Responds to inquiries from parents and other stakeholders. Supports District and Town policies and philosophies. Performs other related duties as assigned. Supplemental Information All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.The Town of Greenwich has implemented a policy of background investigations all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration. Please visit the Town's Labor Relations webpageto view the collective bargaining agreements and the associated benefit coverage.01 Please identify your highest level of education:

• High School
• Some College
• Associate's Degree
• Bachelor's Degree or higher
• None of the above

02 How many years of work experience do you possess in accounting or administering contracts?

• None
• Less than 3 years
• More than 3 years

03 Please list the dates and name the organizations where you gained this experience. To determine whether or not you are qualified and able to sit for the examination, the experience you list must also be listed in the work experience section of the application. 04 Do you have experience reviewing Medicaid reimbursements for compliance with federal guidelines? If so, please explain: Required Question