Special Education Records Clerk - Gallup-McKinley County Schools : Job Details

Special Education Records Clerk JobID: 4243Position Type:Secretarial/Clerical/Secretary - Special Ed Records ClerkDate Posted:12/13/2024Location:EDC/Service for Exceptional StudentsClosing Date:12/27/2024Additional Information: Show/HideTITLE: Special Education Records ClerkCLASSIFICATION: SecretarialDEPARTMENT: Educational Development CenterWORK HOURS: 7.5 hours per day - 37.50 hours per work weekCONTRACT LENGTH: 194 daysSALARY: School Site Secretary Salary ScheduleHS HS30 HS60 24,473 25,585 26,698GMCS employees: Transfer Request Form needs to be signed by supervisor and uploaded to your application.Special Education Records File ClerkJob DescriptionPosition: Special Education Records File ClerkSupervisor: Director of Special EducationGeneral Job Description: To assist administrator and staff with any needs. To maintain student files.Essential Duties and Responsibilities - Essential duties may include, but are not limited to the following:* Schedule special education meetings and testing sessions as directed by special education coordinators.* Send notifications to parents, coordinators, contracted and local providers, and school staff as relevant.* Maintain accurate electronic records via post-meeting review checklists.* Periodically monitor reports of meeting deadlines to support timely completion of meetings.* Monitor enrollments and withdrawals of students with IEPs at assigned schools and ensure completion of proper intake and exit procedures.* Process disability information received from outside agencies, and make appropriate notifications when records are available electronically.* Support timely and accurate state reporting in observance of federal, state and local deadlines.* Respond to records requests from parents and outside educational agencies, in observance of federal, state and local guidance.* Attend required trainings.* Learn and correctly practice special education processes and procedures.* Work cooperatively with colleagues, supervisors, and administrators.* Demonstrate ethical behavior.* Respond to administrative requests in a timely manner.* Practice proactive communication.* Observe and maintain confidentiality.* Follow district policies and administrative rules and regulations.* Maintain a professional attitude and appearance.* Communicate effectively via phone, email and in-person interactions.* Observe district rules regarding length of work day, leave requests, and protocol for visiting school sites.* Complete other tasks as deemed appropriate by the immediate supervisor and/or the superintendent.Additional Duties and Responsibilities:* Handle and maintain the records of student in a confidential manner* Understand and respect cultural diversity and Native American traditional beliefs andpractices, of students and their families.* Communicate clearly and concisely, both orally and in writing.* Establish and maintain effective working relationships with those contacted in the course of work.* Complete Safe Schools training as directed by the district.* Complete other tasks as deemed appropriate by the immediate supervisor and/or the superintendent.Qualifications:* High School Diploma or GED equivalency. Post-secondary studies in bookkeeping, accounting, secretarial and computer technology preferred.* Demonstrated secretarial skills.* Demonstrated skills with office machines and equipment.* Knowledge of and proficiency with computer management.Physical Requirements: Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.Equipment/Technology Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology.Work Environment: Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required.Terms of Employment: Salary and work calendar established yearly by the district.All applicants must upload copies of official transcripts or evaluations of foreign transcripts from any and all accredited colleges/universities attended by you for review in order to be considered for this position.